To change how frequently Outlook does and automatic send and receive, you need to edit the Send and Receive settings. The easiest way to open the Send and Receive dialog is using the keyboard shortcut: Ctrl+Alt+S.
If you prefer to use the mouse, look on the Tools, Send and Receive menu, Send/Receive Groups, Define Send and Receive Groups.
In Outlook 2010, its on the Send and Receive ribbon, under Send/Receive Groups, Define Send and Receive Groups.
For best results, don't check for new mail more frequently than about 8 – 10 minutes. Checking too frequently (either automatically or manually) can cause Outlook to hang on the process and you will not be able to send or receive mail until you restart Outlook.
"Send immediately when connected" is in Tools, Options, Mail Setup tab in Outlook 2007 and older.
In Outlook 2010, “Send Immediately when connected” is about halfway down the File, Options, Advanced page.
A link to the Send and Receive dialog is on the Mail Setup tab too.
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Last reviewed on Aug 18, 2011
Dear Diane,
Either with Outlook 2k7 or 2k10, all my “sent” mails are not being stored to the Send Items; it stored in All mail items folder. I have to go there and search for the mail and move them to the Sent Items. Or I have to do this on every single new mail: click Options, and select Save Sent Items To, and then Other Folders. After that I will then select Sent Item.
I want to have a permanent fix, but I can’t find one. Please help! Thanks a lot for your time.
This is a Gmail Account? That is how gmail does it – rather than using separate folders, it uses one mailbox and labels and filters to create fake folders in the mailbox. (Labels are converted to real folders in email clients such as Outlook and thunderbird.)
Because saving sent items to the server in Outlook may not properly tag the sent item Outlook uploads (and other issues), we recommend setting Gmail IMAP account to either save sent items locally or not to save them at all (in Outlook’s Account Settings, double click on the account, More Settings, Sent Items tab) – saving them to the Gmail IMAP folders is problematic. If you choose not to save a copy in Outlook, gmail will still save a sent copy in your mailbox online.
We also recommend not subscribing to the all mail folder and its subfolders as it only duplicates all the mail in outlook – first in the regular folders and again in all mail.