Note: The scheduleall section is now divided into four separate pages: Group Calendar without Exchange, Live Calendar Tools, Static and Do-it-yourself Tools, Company Events Calendar
Even though Microsoft Outlook makes it easy to coordinate meetings with other Microsoft Exchange Server users, there is no built-in mechanism for maintaining a central calendar. Of course, the concept of a central calendar means different things to different people. Some organizations are looking for a centralized view of every person’s availability, while others want to keep a common calendar of important company events.
Quick and dirty method for sending personal appointments to a public calendar when you first create the appointment: Invite the public folder. All public folders have e-mail addresses, even though they may be hidden from the GAL.
If you just need to see other people’s calendars easily from within Outlook, try the technique described under To get quick access to team calendars.
The tools on this page use a database of some kind as the central source for calendar information, synchronizing with Outlook folders. Exchange Server is not required, although some can also work with Exchange.
Create a Company Events Calendar using an Exchange server application.
Group Calendar without Exchange | Live Calendar Tools | Static and Do-it-yourself Tools | More Information
Tools in the Spotlight
Gives managers, group secretaries and co-workers an instant, web-based view of where people are, what they are doing, and when they are next available. AgendaX incorporates many features that allow you to take advantage of Outlook calendaring, Active Directory attributes and web views to give you the ultimate corporate resource portal. The 'availability' and other vital information relating to co-workers, conference rooms and other facilities can now be viewed at a glance, for the entire year if you wish. No client installation necessary and nothing is installed on Exchange Server. Supports all Exchange Server versions. | |
CodeTwo Public Folders will let you share Outlook between many computers. It's an extremely easy and cost-effective Exchange Server alternative which allows you to sync Microsoft Outlook data automatically and across various Outlook platforms and users. The entire synchronization process is transparent to users and all changes are synchronized in real time. It brings completely new Outlook teamwork possibilities. It also does not require any configuration or administration which saves you a lot of money. The program is fully compatible with all latest Outlook and Windows versions including Outlook 2010 64bit. | |
Basic functionality is synchronizing user calendars to public calendars and back. New features include: Admin users (managers) can push items to users directly from the group calendar overview and users can not change or remove those from their personal calendar. Team members can push team items to the personal calendar of everyone in their team so these will also display on mobile calendar devices. and more. Users can create new items for other users from the mobile device calendar. | |
Share Outlook schedules in a group calendar and create appointments for others using a networked computer. Schedule appointments for others directly in the Group Calendar in Outlook. Free trial available. For Outlook 2000/2002/2003/2007. Version 1.6.85 | |
Share Microsoft Outlook calendar, contact, and task information with this affordable Exchange alternative. Makes Outlook calendar sharing and Outlook group calendar scheduling easy. Works with Microsoft Outlook 2000, 2002, 2003, 2007 and 2010. OfficeCalendar creates Outlook calendar share folders under each users main calendar folder along with a Outlook group calendar. Free trial is available. |
Tools
3StepShare is designed to facilitate the sharing of Outlook folders (calendar, contact, task and email) without the need for Exchange, server computers, monthly hosting fees, or a computer specialist to install and keep it running. See for yourself just how easy 3StepShare makes sharing Outlook calendars, contacts, tasks, and email with your colleagues and friends. Trial version available. | |
Sample Outlook form application to maintain a central calendar. (Microsoft Office Update) | |
Displays in/out status of staff members using an external database (Access, SQLServer or any ODBC database). Does not require Exchange Server. | |
GroupOutlook from Amarillo Software allows you to share Outlook e-mail, calendars, contacts, tasks, notes and journals without Exchange Server. You can also synchronize links to contacts if you want. Using Group Calendar, you can view calendars side by side and have as many Group Calendars as you need. Public Folders allow you to share contacts as a centralized address book, calendars and e-mail. A 15-day free trial is available. | |
Sync Outlook calendar on multiple PCs without Exchange server. Microsoft Outlook add-in for sharing and synchronizing Outlook calendar items. Sync calendar folders, sync appointments, sync meetings in a few clicks. Synchronize and share Outlook calendar automatically. Share different calendar folders with various groups of people, subscribe to calendar updates. Share your Free Busy time. Create group calendar. Sync between all Outlook versions. Version 3.51 | |
Synchronize and share Outlook folders on multiple PCs without server. Microsoft Outlook add-in for synchronizing and sharing Outlook folders, sharing PST, sharing email, sharing calendar, tasks and notes without Exchange. Share calendar, share Outlook contacts, sync Outlook contacts, address book automatically. Secure Outlook sharing and synchronization with AES 256 encryption. Share Windows files and documents. Rights management, privacy filters. Version 3.51 | |
Trumba's OneCalendar is an online calendaring service which synchronizes with Outlook. Users of the service are able to share their calendar with others, either publically on a web page or only with trusted contacts. A free 60-day trial is available. |
More Information
- Sharing with Exchange Server Public Folders
- Managing Exchange Server Permissions — Includes information on granting global Reviewer permission on users’ Calendar folders
- Synchronizing Microsoft Outlook on two machines — Includes general information on synchronizing Exchange Server mailbox folders with public folders.
- Sharing with Net Folders
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Last reviewed on Dec 8, 2011
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