Show the Start Time | Hide Meeting Organizer | More Navigation Calendars
More Days in Outlook Today
Show the Start Time
Q: How do I show (or hide) the start time in the monthly calendar?
A: The times are visible or hidden based on the size of the calendar window. You can make the calendar window wider (or narrower) by moving the separator bar between the navigation pane and/or the To-do bar. In earlier versions move the bar separating the calendar window from the folder list or Taskpad.
Hide the Meeting Organizer
Q: How do I hide the Organizers name in a view?
A: Unfortunately, Outlook 2007/2010 doesn't offer a way to hide the organizer's name in the Day/Week/Month view. You can add or remove the Organizer field from the table view. Because older versions of Outlook don’t show the organizer’s name in the day, week, or month calendar grid users aren’t used to seeing the organizers name and as we all know, users hate change.
Update: Administrators can remove the organizers name from calendars in resource mailboxes. See Meeting Organizer’s Name Appears in the Subject line for more information.
See More Navigation Calendars
Q: How do I show more than one calendar in the navigation pane?
You can show more calendars side-by-side by pulling the separator bar inward. You'll need to move it a full calendar width for it to "stick". If you prefer to see the calendars stacked vertically, you'll need to reduce the items in the navigation pane, by removing calendars from the list or collapsing calendar groups, removing the Views selector, or increasing the height of the calendar window.
You can remove the views selector from the View menu. In Outlook 2007, its at Views, Navigation Pane, Current View Pane. In Outlook 2003, look for it at Views, Arrange By, Show views in Navigation pane.
You can increase the height of the calendar by maximizing the window, arranging toolbars on one row or closing them, and turning off the status bar (View, Status bar). Using a higher screen resolution helps also.
If you use the Taskpad or To-do bar, you can display more calendars on the right side of the screen by pulling the separator bar inward one or more calendar widths. Slide the separator bar in the taskpad up or down to show or hide calendars or change the number of calendars in the To-do bar by changing the options. Right click on the To-do bar title, choose Options and type in the number of months you want to display.
Whether the navigation calendars display in the navigation pane or taskpad/to-do bar is controlled by the Taskpad or To-do bar. If the calendars are visible on the right side they will now be visible in the navigation pane on the left.
If you can't see the taskpad (Outlook 2003 and previous versions), turn it on using the View, Taskpad menu.
How many navigation calendars can you display? It all depends on your screen resolution. I was able to display 48 navigation calendars on a high resolution screen in Outlook 2003's Taskpad, but only 35 in Outlook 2007′s To-do Bar. Either way, it was at least 32 more than I really need to see.
See More Days in Outlook Today
Q: How do I show more days in Outlook Today? When I select the "Customize Outlook Today" there is a selection for the number of days to be viewed but it only goes to 7 days.
A: You can edit the registry to show more appointment days in Outlook Today.
The number of days is stored in the following registry key and change the value of the CalDays string to a higher number.
HKEY_CURRENT_USER\Software\Microsoft\Office\xx.0\Outlook\Today
Don't forget to change the xx to the Outlook version number you are using.
If the registry entry does not exist, you'll either need to create it or customize Outlook Today and refresh the view in regedit. To see the changes in Outlook today, switch to another folder then back to Outlook today.
For more information about the registry values used by Outlook Today, see Editing Outlook Today
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Last reviewed on Mar 7, 2012
Hi Diane,
Re: “As we all know, users hate change” in the above response regarding hiding the meeting organizer in the software….
Sometimes the percevied benefit of those who are changing the software or make such comments do not take into consideration that some changes that might be preceived as benefits are not necessisarily bennefits at all to all or most users of the software. Sometimes information can be most extraneous informatoin since I already know whcich meetings I orginate and certainly know who the originator is without it having to be displayed on the calendar everywhere. This makes it a horrible feature when left no options. To not have the option to not turn off “the meeting originator”. is making the product less useful to the many, quite obviously. Useful change is welcome. Options are even better. 2003 is cleaner and crisper by far when look at the calendar, both onscreen and printed, for key information. Meeting oridnator displayed all over the calendar is not useful and the comment above is not fair.
Sincerely,
Martha
Re: “As we all know, users hate change” in the above response regarding hiding the meeting organizer in the software….
While I know you were trying to make a joke, the truth is the comment is actually supremely irritating and a little too flip. I have nothing against change, but in this case, this “feature” has actually resulted in considerable confusion for my company.
For years, as a supervisor I have assigned “meetings” to the people who work for me that will appear on one of the company’s public calendar. These meetings are for meetings out of the office that my employees will attend but that I usually do not attend. They are on a public calender because many people in different departments in my company need to know where these employees are and who is actually attending the meetings. Because my name now appears automatically on the calendar each time, however, it has led to confusion for everyone as to whether or not I am also attending.
Frankly, I don’t need my name on literally a couple THOUSAND meetings that I will not actually be attending. Thus a product that we have used for well over a decade has now become a huge source of frustration and confusion and frankly far less useful than it was before.
Sincerely
Jennifer
The admin can remove the organizer name from meetings in resource mailboxes. See http://www.slipstick.com/exchange/cmdlets/meeting-organizers-name-appears-in-subject-line/ for the command the admin will run.