Open Outlook with multiple calendars selected

Last reviewed on February 9, 2015   —  7 comments

A popular request is the ability for Outlook to remember what calendars were selected when you last used Outlook and to reselect them at start-up.

The good news: Outlook 2007 and 2010 should remember the selected Calendars.

The bad news: it only remembers when you “start in” the Inbox or non-calendar folder.

If the calendar module opens at start, only the default calendar is selected. This includes using the Start in [folder] option or closing Outlook with a second window open to the calendar module. Using Open in new window command will also display just one calendar.

If you want to open to the calendar module and remember which calendars were
selected, Public Calendar Choice (freeware) remembers selected calendars and re-selects them for Outlook 2003 and 2007.

You can also use a VBA macro to select the calendars. See Select multiple calendars in Outlook for details.

About Diane Poremsky

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlook forums by Slipstick.com.

7 responses to “Open Outlook with multiple calendars selected”

  1. Adam Davies

    I find the opposite problem - Outlook insists on re-selecting my non-default calendars. I don't want shared calendars or iCloud selected most of the time but neither do I want to delete them since I might want to check them once a week.
    Is there a way to get Outlook to accept that if I uncheck all but my main calendar that I would like to keep it that way?

    1. Diane Poremsky

      I swear iCloud addin causes the iCloud calendars to be selected - it's annoying. :)

      Try deselecting the calendars and immediately restart outlook. Does outlook remember your settings?

  2. Adam Davies

    I tried deselecting all except 'My Calendars - Calendar' (from exchange) then restarted immediately.
    Result: Checkmarks against: My Calendars - Calendar, Travail (sub of Shared Calendar) and iCloud-Personnel

    This seems to be fairly consistent. It also occurs periodically without restarting.

    Should I disable the iCloud Addin?

    Thanks

    1. Diane Poremsky

      You can try disabling iCloud and see if it changes it. I know iCloud sets its calendars to display but I have not noticed t setting non-iCloud calendars to display. It definitely should not do it when Outlook is running - that seems to indicate something is doing it. It could be iCloud, it could be something else. Any other addins installed?

  3. Adam Davies

    Sorry for taking so long to reply. Initially there was no impact but sometime in the last few weeks the problem resolved itself... I'm guessing a patch of some kind took care of it.

    Thank you.

  4. Vowani

    "Using 'Open in new window command' will also display just one calendar".

    Is there a way to have Outlook 2013 open all calendars which were selected, when opening the calendar in a new window?

    1. Diane Poremsky

      No, there is no way within Outlook to use the open in new window command and open multiple calendars. Sorry.

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