“I have done as you suggested by copying the entries from my calendar in my .pst folder to my calendar in the new profile but one thing that I noticed is that the recurrence settings do not copy over. I have to go back to each entry in the new profile calendar that should have a recurrence and set it. Is there a way that I can copy and paste the entries from my .pst to the new profile including recurrence settings? Both calendars are Outlook 2003.”
I know this behavior occurs in Outlook 2007 as I had the same problem recently when a family member asked for a copy of my birthday calendar. The birthdays copied to the new calendar but I discovered the recurrences were missing. I believe this happens in all versions of Outlook, although I haven’t had a chance to test it with older versions of Outlook because I don’t have VMWare installed yet. (I installed Windows and all the applications I use, twice, and VMWare is last on my “must-have” list. I decided to try Vista x64 on my Tablet PC and after 4 weeks, came to the conclusion that the lack of drivers is too limiting. You’d think Microsoft would have 64-bit drivers for their software – I print everything to OneNote and missed that capability the most. I also discovered way too many websites require flash and flash doesn’t work in 64-bit Internet Explorer. So I’m happily back to Vista x32 and while I “lose” a GB of ram, I gain a lot in usability. )
Now back to the calendar: This problem only happens in the Day/Week/Month view and is “by design”. Sometimes you’ll even get a warning that you can’t move recurring appointments. Other times, nothing happens: the appointment doesn’t move and you aren’t told why.
If an appointment is configured to recur and you copy it to the same date and time, you’ll lose the recurrence, no warning. If you try to paste it on a new date or time , nothing happens. If you right-click and drag the item to move it to a new folder, a warning comes up that says “Cannot move the items. You cannot move one occurrence of an appointment series to a different folder. To move a recurring appointment, you must move the original appointment or copy the single occurrence and move the copy.” If you copy and paste or use Edit, Move to folder, you won’t get a warning and the appointment won’t move.
This issue is limited to the Day/Week/Month view and only affects recurring appointments you select in the calendar view. You can either open the appointment series and move or copy it using the Edit, Move to folder command on the open item (look for it on the Office orb menu in Outlook 2007) or switch to the table view to move recurring appointments between calendars. You’ll want to use the a table view to move a large number of appointments – you can select all and move all of them at once.