Even though Microsoft Outlook makes it easy to coordinate meetings with other Microsoft Exchange Server users, there is no built-in mechanism for maintaining a central calendar. Of course, the concept of a central calendar means different things to different people. Some organizations are looking for a centralized view of every person's availability, while others want to keep a common calendar of important company events.
Quick and dirty method for sending personal appointments to a public calendar when you first create the appointment: Invite the public folder. All public folders have e-mail addresses, even though they may be hidden from the GAL.
If you just need to see other people's calendars easily from within Outlook, try the technique described under To get quick access to team calendars.
The tools on this page use a database of some kind as the central source for calendar information, synchronizing with Outlook folders. Exchange Server is not required, although some can also work with Exchange.
Create a Company Events Calendar using an Exchange server application.
Group Calendar without Exchange | Live Calendar Tools | Static and Do-it-yourself Tools | More Information
More Information
Note: The scheduleall section is now divided into four separate pages: Group Calendar without Exchange, Live Calendar Tools, Static and Do-it-yourself Tools, Company Events Calendar
- Sharing with Exchange Server Public Folders
- Managing Exchange Server Permissions -- Includes information on granting global Reviewer permission on users' Calendar folders
- Synchronizing Microsoft Outlook on two machines -- Includes general information on synchronizing Exchange Server mailbox folders with public folders.
- Sharing with Net Folders (Obsolete, available only in Outlook 98 and 2000)
> ...Quick and dirty method for sending personal appointments to a public calendar when you first create the appointment: Invite the public folder
Hi Diane,
How do I do that?
Chris
Well, the public folder needs to be mail enabled... then you add it as a recipient when you send the meeting. If it's mail-enabled it should be in the GAL or type the calendar name and it will resolve.