Outlook's Appointments and Time Zones

Last reviewed on May 22, 2013   —  79 comments

To many people, Microsoft Outlook really seems really bad at handling time zone changes, and that’s being kind. This is in part because people don’t understand that Outlook uses UTC time for appointments and adjusts the time using the time zone offset configured on the computer.

Note that this is not “an Outlook problem”, as this is how computers, email clients and mail servers handle time zones.

For example, any email client will display this sent time:

Thu, 9 Jun 2005 08:16:24 -0700

as

11:16 AM

on a computer configured for the Eastern Time Zone, which has a -0400 offset during Daylight savings time.

By storing all times as UTC, Outlook doesn’t need to store any other time information in the appointment and uses the local time zone when rendering the view. This allows someone in another time zone to create a meeting request and it will reflect the correct local time.

Outlook does not support an absolute time option for the calendar, which would permit you to enter 2 PM and the appointment would always stay on 2 PM, no matter how many times you changed the time zone.

Older versions don’t have an option for ‘in what time zone?’ so that you could make an appointment for 2 PM and select Pacific time zone and it would show up as 5 PM in your calendar when the computer is using the Eastern time zone. Outlook 2007/2010 allows you to select the time zone the appointment will be held in.

Click the Time Zone button to show the time zone selectors.

Outlook 2007 and up have a time zone selector button on appointments

Update: Microsoft released a tool that will update appointments when you permanently change time zones. It works with all versions of Outlook. Outlook 2007 includes an earlier version of this tool but Microsoft recommends using downloading the new tool for best results. Microsoft Office Outlook Tool: Time Zone Data Update Tool for Microsoft Office Outlook. This tool was released to help users adjust to the new US daylight time dates but works just as well for any permanent time zone change. It’s not recommended for use when you travel between time zones for short trips.

At the end of this article we have a short list of clock utilities that will display multiple time zones,- many more are available at your favorite Windows shareware sites. These are the ones I’ve used and like. In most cases, you’ll probably want to disable the Windows tray clock when you use these, to avoid confusion.

Workaround

There are ways to make Outlook’s use of UTC and time zone offsets time less frustrating with older versions of Outlook.

  1. Learn to use Outlook’s dual time zone feature.
  2. Use a 3rd party clock utility to display ‘local’ time so you don’t have to change the time zone on the computer.

Tip: Never change the computer time to match the ‘local’ time and leave the time zone set for your home time.

Dual Time Zone Settings

You can easily swap the system time between these two zones, if you need to. I prefer to leave the computer time zone alone though and use a clock utility to display the time in a different zone, in part so all day events stay on one day.

To turn on dual time zone display, go to Tools, Options, Preferences tab, Calendar Options, Time Zone button and add a second time zone. Now when you view the calendar in a day planner format, you’ll see two time scales displayed. You can right click on the scale and choose Time zones.. to change zones or swap them.

Dual Time Zone Method

Outlook user: “I travel to multiple time zones. My meetings happen across many zones, so I always schedule per California time. I wish there was a simple drop-down menu that I could configure to allow me to reset my system to India or China or… time without going to the calendar menu and swapping location. I have so many more than two locations that I have to set up the swap function every time I get to a new country so that my system, calendar and alarms work with my new location’s time zone. “

Because Outlook gets the time zone from Windows and uses the Windows zone as its default time zone, you don’t need to go into Outlook to change the zones, you can do it from Windows, which can be done from a command line in a couple of steps:

  1. Press Windows Key + R to open the Run command,
  2. Type or paste the following in the command field (using the desired time zone name) and press Enter
  3. TZUTIL /s "Pacific Standard Time"

Windows 7 saves at least the last 27 entries in the Run command so once you use a command, it can be selected the next time you need to change the zone.

Use Outlook’s dual time zone feature and name the Default zone “Current” or something so you know its not a specific zone then set the second zone to your home time zone and name it accordingly.

Reminder: in Outlook 2007 and Outlook 2010, you can select the zone the appointment will be in when you create the appointment. Press the Time Zone button to access this feature.

Fix Appointment Times

Microsoft released a tool that will update appointments when you permanently change time zones. It works with all versions of Outlook. Outlook 2007 includes an earlier version of this tool but Microsoft recommends using downloading the new tool for best results.
Microsoft Office Outlook Tool: Time Zone Data Update Tool for Microsoft Office Outlook

If you prefer to control the time changes yourself, use the following method:

If you create appointments when the computer clock is set for the wrong time zone, or if you move to a new time zone, you can’t change the time zone without messing up the appointment times and all day appointments will span two days. You can export the calendar to a non-Outlook format (Excel or CSV works well), then change the time zone settings and import the items back into Outlook.

  1. Set the computer’s time zone and daylight time settings so the appointment times are correct.
  2. Go to File, Import and Export and follow the wizard to export the calendar to an Excel or CSV format file. Do not export to a PST.
  3. Correct the computer’s time zone and daylight time settings so the time zone is correct for your location.
  4. Create a new calendar folder in your mailbox, if desired, and move the calendar items to it. Otherwise, delete them.
  5. Import the calendar items you exported earlier.
  6. When you are satisfied that the appointments are correct, delete the new calendar folder and all of the old appointments in it.

User Comments

Michael had this to say about time issues affecting Outlook users in a Citrix environment:

This is a fairly common issue being reported in relation to Outlook, but the Citrix solution is actually quite simple; We recently came across the issue on XenApp6 where the ‘use local client time’ policy wasn’t applying. AD GPO worked for the host OS, but not within published apps. We managed to discover that the issue could be resolved by assigning the ‘use local client time’ policy through AMC / Delivery Service Console, not just the Citrix client policy.”

Problems

Always use the correct time zone and DST settings for your location. If your time zone does not honor DST, don’t choose a time zone with the correct offset and disable DST.

Time zones that do not observe daylight  saving time and Outlook 2010 (MSKB)

The following is from Scott in the Cayman Islands. They use the same time zone as Bogota but feel the Bogota time zone name makes them look untrustworthy, so they used Eastern US instead and disabled DST. This caused issues with appointments and I suggested they edit the time zone name in the registry to add their location. The keys are at HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Time Zones\.

Thank you for your feedback. With the information you provided I was able to find a working solution. Unfortunately changing the name did not seem to work as well as I had hoped as the old name would still creep in. But the idea was spot on! I simply created a NEW time zone called Cayman Islands and set it up with the same settings as Bogota’. I used the TZEDIT tool found here: http://www.softshape.com/cham/manual/tzedit.htm to create the time zone.

I then created a script to push this to all my desktops overnight, and manually added the hive on the relevant servers. Tests internal and external show what I would expect to see even across Time Zones. The fact that my “Cayman Islands” zone is not on outside computers does not appear to be an issue as it is seems to Use TZ information sent and not an internal reference based on a name. (as I would expect)

Never change the computer’s time and leave it on your home time zone. You may not be able to connect to network resources if the time is off by more than a few minutes. Servers pay a lot of attention to the time zone offset – the servers don’t care if your machine is set for London’s time zone while in Seattle, as long as the time is correct for your time zone offset.

It’s also very annoying to other users if you send an email dated hours before or after you really sent it.

Tools

1st Clock

Windows tray clock replacement with customizable time and date display. Pro version displays multiple time zones in the taskbar or in a tool tip. Supports alarms and has a fly-out calendar (with the day # of year. Free "lite" version also available (additional time zones display only in a tooltip).

Chameleon clock

Features similar to 1st Clock but has a nicer looking pop up calendar. (Use either of these clocks and calendars if you are in the habit of clicking on the time to see a calendar - you won't have to worry about hitting Ok to close the dialog instead of Cancel.)

Time Zone Data Update Tool for Outlook

This tool will help adjust calendar items in Outlook after the operating system has been updated with new time zone definitions. It can also be used for adjustments of calendar items based on changes to the user's time zone settings or when the user moves to another time zone. Works with Outlook 2003 and previous versions.

TrueLaunchbar

Quick Launch bar replacement, use the time plug-ins to display the time on the task bar or fly-out. This also makes a nice replacement for the Office toolbar, which was removed from Office 2003.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

79 responses to “Outlook's Appointments and Time Zones”

  1. Craig Westcott

    In future versions of Outlook, would you please consider a function when entering all day Calendar events or, especially all day recurring events such as anniversaries and birthdays (and even more especially when these are added automatically from one's Contacts), that the display be time-zone independent. I travel a lot and to see this information span two days is a bit of a pain! Thanks!

  2. Bill Kincaid

    Outlook seems to have been designed for people who spend their careers holed up in a cubicle and never leave their one office building. I do nothing but travel, and the fact that someone sends me an appointment for 12 pm PST and it automatically changes to 2 pm in my calendar leads to nothing but confusion.

    Considering how Microsoft applications are always baroque with unnecessary features and options, I always assumed this was yet another annoying complicated feature.

  3. Tony

    Diane,
    What determines these settings for a Calendar appointment? The sender's PC doesn't have this info in the ics file but one of the recipient's does (as seen below).

    BEGIN:VTIMEZONE
    TZID:Eastern Standard Time
    BEGIN:STANDARD
    DTSTART:16011104T020000
    RRULE:FREQ=YEARLY;BYDAY=1SU;BYMONTH=11
    TZOFFSETFROM:-0400
    TZOFFSETTO:-0500
    END:STANDARD
    BEGIN:DAYLIGHT
    DTSTART:16010311T020000
    RRULE:FREQ=YEARLY;BYDAY=2SU;BYMONTH=3
    TZOFFSETFROM:-0500
    TZOFFSETTO:-0400
    END:DAYLIGHT
    END:VTIMEZONE

    I've been trying to correct the offset issue but the recipient's Windows TZ and Outlook TZ are the same (UTC -5). Any other suggestions?
    Thanks.

  4. Hank

    I do not observe Daylight Savings Time, so my computer has been told not to adjust. However; when I enter appointments in Outlook, it schedules them an hour in the wrong direction! For example, I have an event at 9am EST (10am EDT) which is showing up as starting at 11am EDT. Furthermore, the warning for when meetings/events start will show up anywhere from 2 to 23 hours before the meeting. Is there a way to have a computer set on Standard Time all year without messing up Outlook? (I am using Windows 7 and Outlook 2010)

  5. Yogesh

    I live in Thailand and do not observe dst, but frequently receive appointments from Europe who observe dst. Appointments are always logged incorrectly in the calendar (5 or 6 hours too late depending on dst). I am unable to correct the time as the appointments were not created by me and I only pressed confirm/ accept in outlook email. How can I manually change the appointment times as I am unable to make your above recommendations work? This is a serious flaw and I find it hard to believe that MS is unable to offer a better aileron and support. Thank you.

  6. Lauren

    When calendar invites are sent between 2 specific domains, the time is out by 1 hour. My source domain has the TimeZoneDescription set to (GMT+02:00) Harare, Pretoria on a test appointment

    My destination domain has the TimeZoneDescription set to GMT +0200 (Standard) / GMT +0300 (Daylight) when I've accepted the appointment
    Timezone is set on Exchange servers and PCs on both sides to Harare/Pretoria which doesn't observe DST so I am not sure where this GMT +0300 (daylight) setting is picked up from.
    From other domains there is no time issue. Please could you point me in the right direction.

    Thanks

  7. CCC

    Goodmorning Diane,
    I've been having a problem lately with a couple of our administrative staff having issues with recurring appointments moving up an hour and changing to UTC when they leave our time zone. Every instance we've gotten to troubleshoot has been when they travel to Chicago, Central Standard Time zone, and leave Eastern Standard Time zone. Our thoughts have been that when it changes the time zones it forces the meeting times to change according to when the meeting will take place in the new time zone. ex. a meeting at 8am in EST will be occurring at 7am in CST so it changes the meeting to 7am. However when they come back to EST it doesn't switch back and it has to be manually changed and manually configured again as a recurring appt. They are accessing our 2003 Exchange server through their cellular devices while they travel. Some of the mailboxes are shared with full access rights, sometimes to multiple administrative assistant. We've looked into the Microsoft UTC time zone configuration tool and aren't sure if this is appropriate for these issues and for our environment. Just curious if you've encountered this before and/or have any suggestions to have recurring appt. times adjust both ways.

    Thanks for your time,
    CCC

  8. Dave

    Is there a way to make the time zone option always appear when you open/create an appointment in Outlook 2010? I travel between time zones a lot and I often create an appointment in one time zone for use in another. It gets confusing at times and this prompt would help me pay attention to the scheduled time in the correct time zone.

  9. Jesse

    Diane:

    I am an admin assistant who is having problems with my boss as he travels through various time zones and up until 6 mos. ago, I would go into his calendar and note the meeting times and print out the calendar and scan to him. He now has a blackberry and has advised me that how I was doing this will no longer work. When he arrives at the local time zone, his blackberry changes to that time zone and the meeting date/time that I have noted on his calendar changes and he is missing meetings. To make matters worse, I cannot make these meetings from my computer so I have to go into his office to add to his outlook calendar. His version of outlook is old that I have to go into my calendar first and set up the meeting based on the local time zone (Version 2007) and then go into his computer and add based on what date/time is noted on my outlook calendar. Now, I am reading from the comments that I still may not be doing this right because of the issue of daylight savings time. I really need to be able to learn exactly how to do this correctly. Can you point me to a good training tutorial so that I can do my job correctly. I am not tech savy and do not even have a smart phone so I would really appreciate your assistance.

  10. LSY

    Thank you for the post! It helped a lot!

    I am having some issues when I am sharing my outlook calendar with my co-worker.
    Both computers are set for central time (exact same timezone), but when I create an all-day event, on my calendar, it shows up as 12am-12am. However, on my coworker's outlook it comes up as 1am-1am.
    so it looks like i'm taking 2 days off, instead of 1.

    Do you have any solution to fix this issue?

    Any help would be greatly appreciated.

    Thank you!

  11. andrew feenberg

    I think I am like many other users of Outlook and a compatible mobile phone calendar. I make no appointments with others using a calendar application. I make all those appointments by email or phone and then enter the information in my calendar as a simple reminder. I also use no alarms, just post my Outlook calendar to the screen. The sophisticated calendar functionality that enables users to set times in calendars across time zones confuses me. I do not want to enter appointments at the wrong time for my own home time zone so that it will adjust to the correct time zone when I travel to the meeting place. That will confuse my memory of the meeting time. I must enter the time correctly for the place of the meeting. But if I do that, Outlook changes the time when I arrive at the meeting place because I have changed time zones. I suppose one solution would be to never change my laptop time zone and never synch my phone when I travel but it is convenient to have new meetings made in a time zone I've traveled to visible on my laptop version of Outlook. What I and many many others would really like is a calendar that works just like paper. Is there such a thing? Is this what you can do with multiple time zones set in Outlook? I can't understand from the explanations if it lets me post the times from my home zone so that they will appear correctly wherever I happen to be. If not, could you create one for us? It would be much simpler than the existing calendar to program as all it would require is a data base holding dead information, not linked to the computer clock, to alarms, or a dynamic system for universal time and time zones. I realize this will look like a step backward to programmers of the current system, but shouldn't programming respond to user needs, not vice versa?

  12. andrew feenberg

    I need to study this dual time zone feature but my basic question is simple and unfortunately I often can't understand the descriptions at this level of detail: using it can I write the hour of an appointment in another time zone in my outlook and find it the same when I arrive in that other time zone? For example, I am in Vancouver, soon flying to France. If I enter a French appointment for 3 pm in Outlook while in Vancouver will it still be at 3 pm in France when i arrive and change time zones?

    I do have one other question. Do I need to select time zones for every single appointment, or can my home appointments be in my home time zone by default?

    Thanks!

  13. andrew feenberg

    Thanks for these very clear answers. It really helps. By chance I found your answer to someone else with this problem on a different web site.
    http://msgroups.net/microsoft.public.outlook.calendaring/outlook-2007-time-zone-c/68978
    You suggested they turn off automatic time zone changes and just reset the clock manually. Have I understood correctly? Would that preserve all the data unchanged while traveling? So simple! But unfortunately my older windows phone does not seem to have an option for turning off automatic updating of time zones so if this is the solution I will have to get a new phone.

  14. andrew feenberg

    I checked out the dual time zone feature and it is too much. Having always 2 zones posted alongside the calendar seems like an invitation to more mistakes. I wonder why the time needs to be correct for the time zone. That would make some phone functions useless when traveling, not just reading the time on the phone which I don't need. I did find out how to turn off automatic time zone updates on my phone but the old Windows Mobile system hides it pretty well.

  15. andrew feenberg

    Sorry, my message was confusing. I proposed to keep my home time zone as I travel but manually adjust the to the local time on the phone clock. You replied that I should leave the time set to home time so it would correspond to the time zone. I really needed to know if there would be problems in my device if I changed the time without changing the time zone. That way, appointments would show up on the home screen properly. If I don't change the time manually, they would go off the home screen too early in countries with later hours than my home. If the only problems with resetting the time have to do with worldwide operations, that won't affect me as I do not have online or phone meetings.

  16. Aric

    Hello Diane, Thanks for taking the time to answer all of these questions. I read through them and didn't see mine so here goes. In Outlook 2010 I have 3 calendars open. One of them belongs to my boss who lives in EST while I live in CST. I wanted to know if there is a way to change the format of his calendar to reflect his location of EST zone. I make appointments for him on a pretty consistent basis and it drives me nuts that I can't see the appointments in EST. They only show up on his calendar in my time zone. I have enabled the show 2 time zone feature, but it doesn't help when trying to schedule something due to how it lines up. Any thoughts?

  17. Thomas Stevenson

    Hello Diane, I'm adjusting to Outlook 2010. In Outlook Today view, the date shows Tuesday Sept 4 but on the calendar under the today heading it shows Labor Day (which was Monday Sept 3). In the Calendar view, Labor day appears on Monday as would be expected. Is this an Outlook problem or have I misconfigured something.

  18. Thomas Stevenson

    Yes, restarting didn't change it. But on Wednesday, it was gone. I assume this is a one off

  19. Adel Visser

    Hi Diane,
    Thanks for your expertise! If I make an appointment in to call someone in Eastern time zone and set up the appointment on their time zone (EDT) and I remain in my time zone (PDT), will my reminder remind me at the right time for me to call her? Or will the reminder be 3 hours later?
    Adel

  20. Adel Visser

    Thanks Diane,
    I thought it should...but just didn't know whether to trust it! lol

  21. Erin

    I book meetings for my boss (we are in NYC) when he travels to Hong Kong. He likes the calendar to reflect our local time - but those that he is meeting with are always annoyed that the invite shows the middle of the night in HKT. Can outlook convert to local for them? If there a setting for that?

  22. Angela Slevinsky

    Hi Diane,
    Thank you for your expertise. I am having and issue where the meeting organizer and all the invitees are in the same time zone but sporadically when a meeting invite is sent it will list that the organizer created the meeting in Central time instead of the PST it was created in. We have checked the meeting organizer's computer time zone, their Outlook time zone, their Iphone time zone, the invitees computer time zone, the invitees Outlook time zone and they are all set on PST. Why does the invite say it was created in Central time when it is created in Pacific time? As I missing a time zone setting somewhere?

  23. Angela Slevinsky

    The invite is being created in outlook. This user does have ah Iphone and an Ipad as well but creates the invite on his computer. The user only has one computer.

  24. Jen Z

    Hi Diane,
    Hoping you can help. I have a user who has a reoccurring appointment (she is not the organizer) that is suppose to be at 2:30 pm est. However it is showing up at 1:30 pm instead. When I look at the appontment reoccurance it shows Coordinated Universal Time in the Start Time. It is greyed out so I cannot change it. There are other users on this appointment - it is showing up correct on their Outlook. So this isolated to the user. I tried to check the organizer's calendar but it appears to be deleted. I tried to use the Microsoft Outlook tool - Permanent Time Zone Move Mode Tool but haven't had any success on this appointment. Any thoughts?

  25. Tim

    Here is our problem. We schdule meetings for others. They are in multiple time zones and we have shared access to their calendars. We don't schedule the meeting in our own personal calendar, but rather go into the other persons shared calendar and book it there; the issue is that when we do this the time zones get messed up. For example, I am in CST, if I go into Bob's calendar, he is in EST. The shared calendar system (from my view) forces Bob's EST calendar into my CST zone. So if I go into Bob's calendar and set a meeting for 3:00, when Bob opens his calendar in his office it shows as 4:00, but when I go look at Bob's calendar in my shared view, it forces the time back into my time zone, so it shows me that he has a meeting at 3:00 when in reality it is at 4:00. Make sense?

  26. Tim

    Hey Diane, thanks for the assist. They are appointments that we make on behalf of others. We need to have accurate access to their calendars to view available times. Once we book the appointments we place them into the other person's calendar. What we really need is to find a way for the shared calendar we are viewing to be viewed in the time zone of the 'owner' of the calendar, not in the time zone of the person who is viewing the shared calendar.

  27. Tim

    Hi Diane. We used the dual time zone feature, but it only worked as a stop gap measure, once we hit a 3rd and 4th time zone we were back to square one. What we are looking to do is view the shared calendar in the time zone of the shared calendar, not in our own time zone. Must be a way, if not, hope somebody has it on the enhancement list.....

  28. Tim

    Hey Diane, any update?

  29. Tim

    I feel like Princess Leia. "You are my only hope Obe Wan Kenobe" queue Storm Trooper theme..... lol.

    I will hold out hope that you can come up with something.

  30. Rich V.

    Hi. I have a question related to exporting your calendar to a CSV file. Since Google calendar's synch tool has reached end of life, I need to manually export my Outlook calendar to my Google calendar on a daily basis. The problem is, because of the UTC function, when I export the times it exports them according to the local time zone of the submitter. So for example, if I'm on PST, and the meeting was set by someone on EST, and the meeting is at 9am EST, it will show on the CSV file as 9am instead of 6am (which it DOES show when I look at Outlook). Is there a way to fix the export file so it exports local times?

  31. Rich V.

    I'm using Outlook 2007. I tried importing the ICS file, but when I did that it only imported two events, even when I deleted my calendar completely and re-entered it. As for the sync utilities, I was using Google Calendar Sync, but not it's not supported, and it kept giving me errors where the calendars didn't match times for meetings. I was hoping the CSV file would give an exact time for my zone, but when I try that, the times change, depending on who sent the meeting in what time zone (e.g., my boss sends a meeting invite, and it's fine on my calendar, but the CSV file reports the meeting is actually two hours earlier than expected). That's why I'm trying to find a good alternative.

  32. Alicia

    I use the Outlook (2010?) calendar on my Nokia phone. Problem 1: I nearly missed a plane because when I went CST to EST on a trip, Outlook unhelpfully moved all of my appointment times to one hour ahead. Problem 2: Now that DST has set in, all of my appointment times are wrong - everything has moved one hour later. Not sure who thought that was a good idea, but if there's a way to fix this without me having to manually change everything, then STOP it from doing this ridiculous thing again, I'd sure like to know it.

  33. Hayden Jones

    The outlook (2007) appointment, when openned, says in a time zone dropdown, that it is using "Mountain Time (us and canada)". But it is greyed out. Cannot be changed. This is NOT a time offset problem. This is an Outlook problem. I SHOULD be able to use the dropdown to change the time zone. I cannot. The dropdown is there. It's function is clear. It is greyed out. It does not work.

  34. Mitch

    Appointments are time zone independent, meeting requests are not. Diane, you previously mentioned creating appointments and forwarding them. This an acceptable workaround but only if the appointment is re-forwarded each and every time an edit occurs.

  35. Say Kiat Tam

    When you reply an email, the date/time when you received that email is printed. Why doesn't Outlook include the timezone?

  36. Say Kiat Tan

    Rather disappointed with Microsoft... If only they could step back and focus on such little and easy-to-achieve tweaks than continue to add complicated features that only 1% of the customers know/use.

  37. Karsten Spang

    Is there a way to tell Outlook (2007) to display a certain range of days in a different time zone when travelling. I can change the system time when I get there and set it back again when I return, but I would like to see the appointment in advance in the time zone that I will be it, and I do not want to show any other days in my home time zone.
    Ideally, I want the different time zone to be in effect from the time the flight touches down at my destination until the return flight takes off.
    I do not like the dual time zone solution, as the break between days are still at my home time zone.

  38. Martyna

    I set up meetings for 3 different time zones. It's already handy to have 2 time zones displayed in calendar. Why we cannot add another one?
    It would be easier and it would definitely help.

  39. Ammar

    Dear Diane,
    First of all, thank you for the support and help you show and offer to us all, this is very admirable.
    Can you please tell me how I can set up a recurring event that I need firing up at the same time wherever I am in the world, say like "wake up" or "take my pills at 7 am and at 11pm". Such events have nothing to do with Time Zones! If i am a frequent traveler across time zones like two to four times weekly, how can I keep track?
    I have been dealing with this time zone confusion for years now and am totally unhappy with it, as hundreds of thousands seem to be as well!
    To overcome this nuisance I set my computer to a non-changing time zone (no DST) and I manually change the time as I travel across the world thus keeping all my events and appointments set correctly as i entered them. This means that I cannot set the clock sync to automatic because it will change my time to my set zone not where I am and I have to manually change back to the time where I actually am!
    If I have an appointment at my bank in NY at 9am, i want to be able to enter it as 9am on Nov 22nd and not having to have a PhD in "time zoneology" to figure out that if i am in Central Asia somewhere where they observe +4 1/2 GMT then he time I need to enter is 6:30pm Nov 22nd!
    Why is it so difficult for Microsoft to add an option to always show events at a certain time zone, like the iOS's "Time Zone Override"; always showing the same time zone.
    It seems Outlook is designed for business people who always send each other invitations for meetings, I think most of us out there use our calendars as our own agendas to remind us of what we need to do, not others!
    There ... I got it off my chest :-)
    Can you please guide me to how to set up a daily reminder to take my medicine at the same time regardless of where i am in the world, I am serious, most of my events are clock (time of day or night) related not time zone related.
    Bless you.

  40. Ammar

    I figured Outlook would not work with daily reminders set at the same time like a setting for 8am daily "wake up" or "take your medicine" or "exercise" ...etc, which is really a valid option that people need! I thought you may have a workaround.
    As for sending emails, I mainly use Outlook (desktop) for my exchange service as well as my email apps on iPhone and iPad and all these seem OK with the time issues.
    Even online login allow sending emails regardless of the time zone and time set on my computer.
    My Exchange services (Apps4rent and Fastmail), Gmail, Yahoo and Hotmail do not seem to mind what my time zone is and what the clock is set at where I send from.
    I have been keeping my time zone set at GMT+3 and have been manually changing the clock on my computer, iPhone and iPad to the local time wherever I am. I have just returned from a trip across three time zones and all were working well. I however lose the ability for my computer and my iPhone and iPad to auto detect where I am and set the correct time (sync)!
    Thank you for your time and efforts.
    Please keep up the support,
    Bless you.

  41. Ammar

    It will not do, because all my events and appointments are actually reminders and I need to see them in an agenda look. Reminders and tasks are lists and I will end up with a list of 12000 items which i will never be able to sort! :-(

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