RSSAn Outlook user posed this question: I'm trying to change the color of all of the messages which is coming from the local machine but no luck. Its working...
Using Outlook 2010 or 2013? You can use the Apply Current View to Other Mail Folders command on the View ribbon, Change view button. Use the method below to...
A user cam to me with this problem: I have 2 email accounts (EmailA & EmailB) and two subfolders (FolderA & FolderB) under my INBOX folder where mail for...
While on a business trip I received a frantic call from my daughter because Norton Antivirus kept popping up. She received an email from the postmaster at her college...
How to apply rules or automatic formatting to messages and meetings with people in specific categories.
“How do I get the total number of emails I receive at a daily level? I see the number of email in my inbox, and the number of unread...
Display only the birthdays that occur in the upcoming months, by creating a custom view in Outlook's Calendar.
Outlook doesn't have a way to print the reminders, but you can create a custom view and print it. Tasks uses the Reminder time field, Flagged messages use the...
Valk Beekman wanted to share this VBA code sample that creates a text file containing a list of the rules used by the default email account. When the rule contains an email address, the address (or display name) is added to the output.
You can combine a Rules Wizard rule with the AutoArchive feature of Microsoft Outlook to automatically delete messages as they age. Create a rule that moves messages meeting certain...
Direct support for this kind of rule was added in Outlook 2000 and is available in all later versions of Outlook. In Outlook 97 and Outlook 98, it requires...
Create tasks from email as they arrive using a simple script and Rules Wizard. With a slight variation, you can create a task from the message you are reading in the reading pane. Complete instructions and ready-to-use code samples included.
How to create a view to display appointments that don't have reminders in Outlook.
Is there a way to set up a rule so that all emails from a specific server (example microsoft.com) go into a specific folder? I can do it individually...
Current versions of Microsoft Outlook contain a rule condition you can use to sort mail received from multiple email accounts. Simply choose the condition "through specified account", select the...
One of Outlook's little known gems is the SQL filter in the Views Filter dialog. Although it looks confusing and technical, it's surprisingly easy to use. In many cases,...
Custom actions are not included with Microsoft Outlook, but are add-ons in the form of .dll’s created with C++ that add new capabilities to Outlook rules. Examples include printing...
The basics of creating a custom field using a formula For best results, begin with a custom view: From the View menu, find the menu for Define views. In...
Exchange 2003 and older supports just 32 KB worth of rules. If each rule is small and simple, you might get about 50 – 70 rules when using Outlook...
Microsoft Exchange Server users can create a rule that looks like this: Apply this rule after the message arrives with @ in the sender’s address <whatever actions you want>...
If you connect to Microsoft Exchange Server and are receiving mail sent to more than one address (for example, both to your own mailbox and to a staff member...
I'd like all items that have been received more than an hour ago (or another period of time) to be marked. Is this possible to do with Automatic formatting?
This technical discussion first appeared on the msexchange discussion list on September 6, 1996. Thanks to Scott Briggs of Microsoft to allowing his explanation to be republished here. Technically,...
If you don't care for Calibri font as the default for RSS feeds, you need to use a macro to change the font (on font size) as the font cannot be changed by the user. We have code samples for both Outlook 2010 and 2007.
How to use Outlook's Copy Folder Design command to replicate permissions, rules, forms, and views to another folder in your Exchange server profile.
When you use rules to move sent messages, the sent items are not marked read when they are copied to other folders. You need to VBA to mark the messages read.
Color me clueless, but I just can not understand why people are so fixated on using rules to delete spam. It's time consuming to keep the rules updated because...
The Out-of-Office Assistant is missing Out-of-office Assistant is for Microsoft Exchange mailboxes only. Look for it on the File menu is Outlook 2010 or on the Tools menu in...
Frequently asked question about Outlook's rules wizard.
How to configure Outlook's Views to hide message preview, remove group by headers, and restore the taskpad.
How to use Outlook's Rules Wizard Run a Script action to process messages using VBA. Using Run a Script rules will allow you to use actions not available in the Rules Wizard.
Beginning with Outlook 98, you can use built-in junk mail processing, using either the Organize pane or Rules Wizard. However, results can be less than satisfactory, often putting wanted...
This bug was fixed in Outlook 2010 in the July 2011 hotfix. Beginning with Outlook 2007 SP2 (and continuing in Outlook 2010), there is a bug in the rules...
An Outlook user asked how to automatically change the subject of a message and forward it to another address. Using a "run a script" rule is one option and we show you how to do it.
How to use a Run a Script rule to have Microsoft Outlook automatically send a new email message using a template to new email addresses when a message meeting specific conditions arrives.
Running rules on messages after reading them in Outlook.
A lot of users ask how to delete email from certain recipients and send an autoreply to them, telling them the message was deleted unread. While it is possible...
You can divide rules into two types - server-side and client-only. Server-side rules are handled entirely by the Exchange Server, independent of the state of the Outlook client. Client-only rules do not execute until the user who created the rule logs in to the Outlook client with the same profile used to create the rule.
Problem: Rules are moving messages to other folders but you'd like to see the desktop alert that shows the sender and subject for a few seconds in the lower...
Rules are stored in .rwz files with the name of your profile. However, just copying the .rwz file to another machine doesn’t always work. Instead, export the rules: Choose...
How to create an Outlook rules using wildcards.
Using Microsoft Outlook, you can create rules to reply automatically to incoming messages with the Rules Wizard and Out of Office Assistant.
Understanding and using Outlook's Junk Mail Safe Sender, Safe Recipient, and Blocked sender's lists.
In most cases, the distinguishing feature of a mailing list is the To address. Therefore, that’s what you should use to create the rule. The important thing to remember...
Junk Mail updates are released monthly. If you aren't using automatic updates, go to Help, Check for updates once a month. In every Microsoft Outlook version since 2003: Junk...
The Rules Wizard for Microsoft Outlook automatically processes both incoming and outgoing messages. You set conditions similar to those used for Microsoft Outlook filters, then indicate what action(s) you...
How did the message get in Outlook's Junk Email folder? Check the InfoBar.
