A very frequent request is the ability to apply rules or automatic formatting to messages and meetings with people in specific categories. For example, the user wants a rule...
“How do I get the total number of emails I receive at a daily level? I see the number of email in my inbox, and the number of unread...
Outlook doesn't have a way to print the reminders, but you can create a custom view and print it. Tasks uses the Reminder time field, Flagged messages use the...
Valk Beekman wanted to share this VBA code sample that creates a text file containing a list of the rules used by the default email account. When the rule...
You can combine a Rules Wizard rule with the AutoArchive feature of Microsoft Outlook to automatically delete messages as they age. Create a rule that moves messages meeting certain...
Direct support for this kind of rule was added in Outlook 2000 and is available in all later versions of Outlook. In Outlook 97 and Outlook 98, it requires...
Create tasks from email as they arrive using a simple script and Rules Wizard. With a slight variation, you can create a task from the message you are reading in the reading pane. Complete instructions and ready-to-use code samples included.
While this rule trick works in Microsoft Outlook 2010, it’s not necessary as Outlook 2010 includes a rule for “specific words in the senders address” which you can use...
Current versions of Microsoft Outlook contain a rule condition you can use to sort mail received from multiple email accounts. Simply choose the condition "through specified account", select the...
Custom actions are not included with Microsoft Outlook, but are add-ons in the form of .dll’s created with C++ that add new capabilities to Outlook rules. Examples include printing...
The basics of creating a custom field using a formula For best results, begin with a custom view: From the View menu, find the menu for Define views. In...
Exchange 2003 and older supports just 32 KB worth of rules. If each rule is small and simple, you might get about 50 – 70 rules when using Outlook...
Microsoft Exchange Server users can create a rule that looks like this: Apply this rule after the message arrives with @ in the sender’s address <whatever actions you want>...
If you connect to Microsoft Exchange Server and are receiving mail sent to more than one address (for example, both to your own mailbox and to a staff member...
I'd like all items that have been received more than an hour ago (or another period of time) to be marked. Is this possible to do with Automatic formatting?
This technical discussion first appeared on the msexchange discussion list on September 6, 1996. Thanks to Scott Briggs of Microsoft to allowing his explanation to be republished here. Technically,...
If you don't care for Calibri font as the default for RSS feeds, you need to use a macro to change the font (on font size) as the font cannot be changed by the user. We have code samples for both Outlook 2010 and 2007.
There are two methods you can use to keep canceled meetings on your calendar: keep the cancellation notice or use a Run a Script rule to create an appointment using using the meeting details. Code sample included.
The Out-of-Office Assistant is missing Out-of-office Assistant is for Microsoft Exchange mailboxes only. Look for it on the File menu is Outlook 2010 or on the Tools menu in...
Using the “Rules and Alerts” option to “run a script”, the list of scripts to run is empty. What makes a script appear in the list? The argument must...
Beginning with Outlook 98, you can use built-in junk mail processing, using either the Organize pane or Rules Wizard. However, results can be less than satisfactory, often putting wanted...
This bug was fied in Outloko 2010 in the July 2011 hotfix. Beginning with Outlook 2007 SP2 (and continuing in Outlook 2010), there is a bug in the rules...
An Outlook user asked how to automatically change the subject of a message and forward it to another address. Using a "run a script" rule is one option and we show you how to do it.
We frequently get questions from users who want to run their rules automatically after reading the messages. Outlook does not support this – Rules Wizard processes the messages as...
A lot of users ask how to delete email from certain recipients and send an autoreply to them, telling them the message was deleted unread. While it is possible...
You can divide rules into two types – server-side and client-only. Server-side rules are handled entirely by the Exchange Server, independent of the state of the Outlook client. Client-only...
Rules are stored in .rwz files with the name of your profile. However, just copying the .rwz file to another machine doesn’t always work. Instead, export the rules: Choose...
Outlook doesn’t support wildcards in rules, so you can’t use use a * or ? character for wildcards. Instead, just specify the string you want to match. For example,...
Microsoft Outlook and the Exchange client allow you to create rules to reply automatically to incoming messages with the Rules Wizard, Inbox Assistant and Out of Office Assistant. If...
How many addresses can the safe and blocked lists hold? Approximately 2000 total. This is because the total size of all lists combined cannot exceed 512K. Once the 512K...
In most cases, the distinguishing feature of a mailing list is the To address. Therefore, that’s what you should use to create the rule. The important thing to remember...
The Rules Wizard for Microsoft Outlook automatically processes both incoming and outgoing messages. You set conditions similar to those used for Microsoft Outlook filters, then indicate what action(s) you...
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