The Rules Wizard for Microsoft Outlook automatically processes both incoming and outgoing messages. You set conditions similar to those used for Microsoft Outlook filters, then indicate what action(s) you want to be performed on messages that meet those conditions.
Rules in the Rules Wizard apply to only to mail at the time its downloaded. They can be applied to mail after its downloaded using the Run Rules Now command.
For Microsoft Exchange Server users, Rules Wizard automatically converts rules created with the Inbox Assistant feature (which Rules Wizard replaces). Exchange Server users also have an Out of Office Assistant for handling such things as vacation notices and Folder Assistant rules that run on public folders. See Server-based vs. client-based rules.
Filters are used with Search folders, Custom Views, and Advanced Find. Filters are used with Outlook items in the data file and show or hide but do not move items. You can apply filters to any Outlook item type, not just email. Filters can show, hide, or highlight items in different colors based on a variety of conditions and criteria.
Although Outlook does not support locking views against changes, you can lock view in Outlook 2010 using VBA. See How to prevent changes to Outlook views for a code sample.
For a complete list of articles, see Rules Wizard and Filters index
An Outlook user asked how to automatically change the subject of a message and forward it to another address. Using a "run a script" rule is one option and we show you how to do it.
If you don't care for Calibri font as the default for RSS feeds, you need to use a macro to change the font (on font size) as the font cannot be changed by the user. We have code samples for both Outlook 2010 and 2007.
When you use rules to move sent messages, the sent items are not marked read when they are copied to other folders. You need to VBA to mark the messages read.
How to use a Run a Script rule to have Microsoft Outlook automatically send a new email message using a template to new email addresses when a message meeting specific conditions arrives.
Create tasks from email as they arrive using a simple script and Rules Wizard. With a slight variation, you can create a task from the message you are reading in the reading pane. Complete instructions and ready-to-use code samples included.
How to apply rules or automatic formatting to messages and meetings with people in specific categories.
Use a run a script rule to set reminders to alert you if a new message (such as routine server alerts) doesn't arrive within a specified time.
Create an Outlook Custom View using Conditional Formatting to highlight messages as they age.
How to use a macro to run Outlook's rules on demand or triggered by a reminder.
Junk Mail updates are released monthly. If you aren't using automatic updates, go to Help, Check for updates once a month. Available in every Microsoft Outlook version since 2003: Junk Email handling. Junk email removes spam from your mailbox using built-in filtering capabilities. The junk mail feature is highly accurate when set on High and
You can combine a Rules Wizard rule with the AutoArchive feature of Microsoft Outlook to automatically delete messages as they age. There are two ways you can do this: Create a rule that moves messages meeting certain criteria to a folder. Configure the folder's Archive setting to delete messages. Setting an expire date on messages
How to change the Junk Email options in Microsoft Outlook 2010 and Outlook 2013 when you have multiple email accounts configured.
The basics of creating a custom field using a formula For best results, begin with a custom view: In Outlook 2010 and up, look on the View ribbon for Change View. Expand it and choose Manage Views. In Outlook 2007 and older, go to the View menu, find the menu for Define views. Click New.
How to use Outlook's Copy Folder Design command to replicate permissions, rules, forms, and views to another folder in your Exchange server profile.
It's not hard to image this scenario: you create a custom view, everything is just the way you like it. Then you accidentally sort by a different column. Outlook saves the changes and your perfect view is ruined. In the early versions of Outlook, users were presented with a "Do you want to save changes?"