The Rules Wizard for Microsoft Outlook automatically processes both incoming and outgoing messages. You set conditions similar to those used for Microsoft Outlook filters, then indicate what action(s) you want to be performed on messages that meet those conditions.
Rules in the Rules Wizard apply to only to mail at the time its downloaded. They can be applied to mail after its downloaded using the Run Rules Now command.
For Microsoft Exchange Server users, Rules Wizard automatically converts rules created with the Inbox Assistant feature (which Rules Wizard replaces). Exchange Server users also have an Out of Office Assistant for handling such things as vacation notices and Folder Assistant rules that run on public folders. See Server-based vs. client-based rules.
Filters are used with Search folders, Custom Views, and Advanced Find. Filters are used with Outlook items in the data file and show or hide but do not move items. You can apply filters to any Outlook item type, not just email. Filters can show, hide, or highlight items in different colors based on a variety of conditions and criteria.
Although Outlook does not support locking views against changes, you can lock view in Outlook 2010 using VBA. See How to prevent changes to Outlook views for a code sample.
For a complete list of articles, see Rules Wizard and Filters index
An Outlook user asked how to automatically change the subject of a message and forward it to another address. Using a "run a script" rule is one option and we show you how to do it.
Office 2016 Insiders who use a run-a-script rules to be aware that the scripts are currently disabled.
Valk Beekman wanted to share this VBA code sample that creates a text file containing a list of the rules used by the default email account. When the rule contains an email address, the address (or display name) is added to the output.
Display only the birthdays that occur in the upcoming months, by creating a custom view in Outlook's Calendar.
If you don't care for Calibri font as the default for RSS feeds, you need to use a macro to change the font (on font size) as the font cannot be changed by the user. We have code samples for both Outlook 2010 and 2007.
How to use Outlook's Rules Wizard Run a Script action to process messages using VBA. Using Run a Script rules will allow you to use actions not available in the Rules Wizard.
How to create a custom view to print or display the actual date a reminder is set for in Outlook.
Use a run a script rule to add a category to an Outlook meeting when the attendee accepts the invitation.
How to create a rule so that all emails from a specific server (example microsoft.com) go into a specific folder.
How to create an Outlook rules using wildcards.
How to fix the rules on the computer do not match the rules on the server error message in Outlook.
Create tasks from email as they arrive using a simple script and Rules Wizard. With a slight variation, you can create a task from the message you are reading in the reading pane. Complete instructions and ready-to-use code samples included.
When you use rules to move sent messages, the sent items are not marked read when they are copied to other folders. You need to VBA to mark the messages read.
How to use a Run a Script rule to have Microsoft Outlook automatically send a new email message using a template to new email addresses when a message meeting specific conditions arrives.
How to apply rules or automatic formatting to messages and meetings with people in specific categories.