Create tasks from email as they arrive using a simple script and Rules Wizard. With a slight variation, you can create a task from the message you are reading in the reading pane. Complete instructions and ready-to-use code samples included.
This section covers Rules Wizard, Filters, and Custom Views.
The Rules Wizard for Microsoft Outlook automatically processes both incoming and outgoing messages. You set conditions similar to those used for Microsoft Outlook filters, then indicate what action(s) you want to be performed on messages that meet those conditions.
Rules in the Rules Wizard apply to only to mail at the time its downloaded. They can be applied to mail after its downloaded using the Run Rules Now command.
For Microsoft Exchange Server users, Rules Wizard automatically converts rules created with the Inbox Assistant feature (which Rules Wizard replaces). Exchange Server users also have an Out of Office Assistant for handling such things as vacation notices and Folder Assistant rules that run on public folders. See Server-based vs. client-based rules.
Filters are used with Search folders, Custom Views, and Advanced Find. Filters are used with Outlook items in the data file and show or hide but do not move items. You can apply filters to any Outlook item type, not just email. Filters can show, hide, or highlight items in different colors based on a variety of conditions and criteria.
Although Outlook does not support locking views against changes, you can lock view in Outlook 2010 using VBA. See How to prevent changes to Outlook views for a code sample.
For a complete list of articles, see Rules Wizard and Filters index
Create a Task from an Email using a Rule
Understanding the Safe and Blocked Senders lists
Understanding and using Outlook's Junk Mail Safe Sender, Safe Recipient, and Blocked sender's lists.
Server-side vs. Client-side Rules
You can divide rules into two types - server-side and client-only. Server-side rules are handled entirely by the Exchange Server, independent of the state of the Outlook client. Client-only rules do not execute until the user who created the rule logs in to the Outlook client with the same profile used to create the rule.
Create a Custom View to Show the 'Remind at' Time
How to create a custom view to print or display the actual date a reminder is set for in Outlook.
Run a Script Rule: Change Subject then Forward Message
An Outlook user asked how to automatically change the subject of a message and forward it to another address. Using a "run a script" rule is one option and we show you how to do it.
Create rules that apply to an entire domain
How to create a rule so that all emails from a specific server (example microsoft.com) go into a specific folder.
Create rules to sort messages by email account
Microsoft Outlook contains a rule condition you can use to sort mail received from multiple email accounts. Use the condition "through specified account", select the account and complete the rule.
Run a script rule: Reply to a message
Use a run a script rule to autoreply to a message.
Create views using SQL/DAVX filters
One of Outlook's little known gems is the SQL filter in the Views Filter dialog. Although it looks confusing and technical, it's surprisingly easy to use. In many cases, you can let Outlook create a query for you by creating your criteria on the other tabs then enable SQL filtering and edit the query as
How to prevent changes to Outlook views
Applies to Microsoft Outlook 2013, Outlook 2010, Outlook 2007 It's not hard to image this scenario: you create a custom view, everything is just the way you like it. Then you accidentally sort by a different column. Outlook saves the changes and your perfect view is ruined. In the early versions of Outlook, users were