Create a rule in Outlook to filter messages sent from Internet Addresses when you use Exchange Server.
This section covers Rules Wizard, Filters, and Custom Views.
The Rules Wizard for Microsoft Outlook automatically processes both incoming and outgoing messages. You set conditions similar to those used for Microsoft Outlook filters, then indicate what action(s) you want to be performed on messages that meet those conditions.
Rules in the Rules Wizard apply to only to mail at the time its downloaded. They can be applied to mail after its downloaded using the Run Rules Now command.
For Microsoft Exchange Server users, Rules Wizard automatically converts rules created with the Inbox Assistant feature (which Rules Wizard replaces). Exchange Server users also have an Out of Office Assistant for handling such things as vacation notices and Folder Assistant rules that run on public folders. See Server-based vs. client-based rules.
Filters are used with Search folders, Custom Views, and Advanced Find. Filters are used with Outlook items in the data file and show or hide but do not move items. You can apply filters to any Outlook item type, not just email. Filters can show, hide, or highlight items in different colors based on a variety of conditions and criteria.
Although Outlook does not support locking views against changes, you can lock view in Outlook 2010 using VBA. See How to prevent changes to Outlook views for a code sample.
For a complete list of articles, see Rules Wizard and Filters index
Filter internal mail from external mail
Custom Field Formulas: Phone Numbers
The basics of creating a custom field using a formula For best results, begin with a custom view: From the View menu, find the menu for Define views. In Outlook 2010, look on the View Ribbon for Change View. Expand it and choose Manage Views. Click New. Type in a Name for the new view
To create a rule with wildcards
How to create an Outlook rules using wildcards.
Create a Custom View to Show the 'Remind at' Time
How to create a custom view to print or display the actual date a reminder is set for in Outlook.
Create a view for appointments that don't have reminders
How to create a view to display appointments that don't have reminders in Outlook.
Create a Task from an Email using a Rule
Create tasks from email as they arrive using a simple script and Rules Wizard. With a slight variation, you can create a task from the message you are reading in the reading pane. Complete instructions and ready-to-use code samples included.
Running Rules on messages after you read them
Running rules on messages after reading them in Outlook.
To Make Automatic Reply Rules
Using Microsoft Outlook, you can create rules to reply automatically to incoming messages with the Rules Wizard and Out of Office Assistant.
Run a Script Rule: Change Subject then Forward Message
An Outlook user asked how to automatically change the subject of a message and forward it to another address. Using a "run a script" rule is one option and we show you how to do it.
Using Outlook's Junk Filter with Multiple Accounts
How to change the Junk Email options in Microsoft Outlook 2010 and Outlook 2013 when you have multiple email accounts configured.