Learn how to use Microsoft Outlook Tasks. Common questions answered. Learn how to use assigned tasks, move tasks, mark tasks complete and keep the reminder.
How to use Outlook Tasks
Filter the To-Do List to Show Only Tasks
How to create a custom filter to show only Tasks in the To-Do Bar folder.
Calculate Days Overdue and Days to Complete Tasks
Outlook doesn't track extensions and date changes, but you can view the number days overdue and days to complete each task using custom fields.
Create a Series of Tasks Leading up to an Appointment
The code sample on this page creates tasks from a selected appointment, with each task due in the days leading up to the appointment.
Create a Series of Tasks using VBA
Using VBA, you can automatically create a series of Outlook tasks based on a task or appointment. You can create the tasks leading up to an appointment or task or following an appointment or task.
Always use Tasks, not Outlook's To-Do List
How to use VBA to always select the desired Task folder when you open the Tasks navigation pane.
How to create a "Next 21 days" Task filter
How to use SQL filters to create a filter to show the next 21 days (or any period of your choosing) in Advanced find, custom views, or search folders.
Change the look of the TaskPad in the Calendar
If you want to change the look of the taskpad you can start by choosing View | TaskPad View and picking one of the built-in views: All Tasks Today's Tasks Active Tasks for Selected Days Tasks for Next Seven Days Overdue Tasks Tasks Completed on Selected Days If none of those views meets your needs,
What is the "Custom Priority" field?
The Custom Priority field seen in Outlook's Tasks folder is used with linked SharePoint server tasks lists.
Can't Accept or Decline Tasks
When you send tasks to someone, the recipients needs to use Outlook to accept or decline the task. If the recipient receives a plain text message, your mail server is removing the TNEF data that tells Outlook it's a task. If you are using Exchange server, the Administrator may have the server configured to remove
Syncing Outlook Tasks with Hotmail and Windows Phone
Outlook 2013's Active Sync support "fixes" this problem – task sync to Outlook.com and to the mobile devices that sync with Outlook.com. We get the occasional question asking when the Outlook Connector will support syncing Tasks with Hotmail. Over the past several weeks, I've had several users ask if the Hotmail Connector is going to
Open a webpage when a Task reminder fires
This simple macro uses a Task to open a web address in Internet Explorer when a reminder fires.
Creating Outlook Tasks "x" Days from a Date
How to calculate dates in Outlook Tasks and create a series of Outlook Tasks based off of one date.
"Type a task" Due date and reminder times
When you use the Type a task field in the To-do bar, the due date is set automatically for you, picked up from the Quick Click flag setting. The reminder time is based on the Quick Flag – Today flags have reminders set for one hour before the end of your work day as set