Cancel meetings without sending cancellation messages

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Last reviewed on October 12, 2012

This problem comes up often: An Outlook user has duplicates of a meeting which the attendees have accepted and is looking for a way to delete the duplicates without sending cancellations notices.

The solution is simple, using an often forgotten feature: Work Offline.

Take Outlook offline (and disable the network connection as insurance) then cancel the extra meetings. Go to the Outbox and delete the cancellation notices before taking Outlook back online and reconnecting to the network.

If you don't use Send Immediately and don't use an Exchange server account, working offline may not be necessary, but going offline is a guarantee that the cancellation notice won't be sent accidentally.

Related Posts:

  1. To Send Internet Messages Immediately
  2. Keep Canceled Meetings on Outlook's Calendar
  3. To Avoid Sending an Extra Meeting Request
  4. Delete large messages stuck in the Outbox

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999 and involved in IT support since 1985, Diane is the author of several books and video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.