Print a Calendar using OWA 2007

Last reviewed on January 6, 2013

OWA 2007 doesn't include a Print button. If you want to print from OWA, you'll need to use your browser's print functionality. Unfortunately, the results from the default settings leaves much to be desired as the dates and headers are out of alignment and even in landscape layout, the full calendar won't fit on the page.

If you take advantage of IE's print capabilities, you can get a nice looking printout for Day and Month views. The week and work work views are not perfect, but they more than usable.

IE Print Calendar

For perfect printing capabilities, your administrator will need to install a third party utility. See Tools for a list.

Video Tutorial

[wpvideo RFLrRLCS w=600]

Print from IE

OWA Navigation calendarFor best results, maximize Internet Explorer by double-clicking the Title Bar.

Select Calendar in the Navigation Pane.

Minimize the Navigation Pane by clicking the << at the top right corner of the
navigation pane.

Select the view you want to print (Day, Work Week, Week, Month). Click on one of the buttons or click in date/time period to bring focus to the calendar.

Press CTL + A on the keyboard to select the calendar.

Select File, Print Preview from the Internet Explorer Menu.

The IE Print toolbar should resemble this:

Print toolbar

Press ALT + E to turn off the page headers (if desired)

Choose Landscape for the Month Calendar (ALT + L) or Portrait for the Day, Work Week, Week calendar (ALT + O).

Choose "As selected on screen". This prints just the calendar pane, not the navigation pane.

Click the last drop-down arrow (70% in my screenshot) and choose "Custom". By changing the percentage, you can better align the headers with the columns. If the headers are wider than the columns, decrease the %; if the headers are narrower, increase the %. You'll need to re-select these each time you print but the % should be the same every time, so you'll only need to experiment once.

Suggested starting points for Day and Week views is 55 – 65%, Month view is 70 – 80%.

When you are happy with the Print Preview image, click on the printer icon to print the calendar.

Restore the Navigation Pane by clicking the >> button.

Screenshot of the Monthly calendar:

Screenshot of Monthly calendar

Screen Print

Screen print will also work. While the printouts will include everything on the screen, they will be perfect. Note that there are screen capture tools that let you crop the image before capture, including the Sniping tool included with Windows 7 or Jing (from TechSmith).

Tools

Messageware OWA Print

Messageware OWA Print provides OWA users the ability to see and print their daily/weekly/monthly calendars and schedules, their delegates' schedules, and their contacts in multiple layouts and styles. OWA Print determines the best layout based on the view chosen for printing, including automatic rotation for portrait and landscape output. With OWA Print, OWA Light users are also able to print emails, appointments, calendars, contacts, and meetings, functionality not otherwise available natively.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlookforums.

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