An administrator asked:
We’re using Exchange 2007 with a mixture of Outlook 2003 and Outlook 2007 clients. Meetings are showing up on the Resource Room calendars with the meeting organizer’s name in the subject line. How do we remove it?
This is an Exchange issue, not Outlook. It needs to be changed on the Exchange server using the set-mailboxcalendarsettings cmdlet to change the DeleteSubject and AddOrganizertoSubject settings for the resource room.
Use the following PowerShell command to make the change, changing ‘meetingroom’ to the correct alias for your meeting room.
set-mailboxcalendarsettings -identity meetingroom -deletesubject $false -addorganizertosubject $false
In Exchange 2010 or 2013, use the Set-CalendarProcessing cmdlet. The format is the same as for Exchange 2007:
Set-CalendarProcessing -identity meetingroom -DeleteComments $true -AddOrganizerToSubject $true -DeleteAttachments $true -DeleteSubject $true
For more information on using the set-mailboxcalendarsettings command, see How to Set Resource Booking Policies (Exchange 2007)
Set-CalendarProcessing (Exchange 2010 / Exchange 2013)
Resource mailbox’s calendar shows the organizer’s name instead of the subject in an Exchange Server environment (MSKB)