How to change the Out of Office message subject

Last reviewed on April 4, 2014   —  No comments yet

I had two questions asking how to change the Out of Office Subject field. The first question:

We have Exchange 2010 installed on a French Windows server and the subject field on the Out of Office messages are in French. How do we set it to English?

You can change the subject line (and more) by running the Set-Mailbox cmdlet:
Set-Mailbox "mailbox name" -Languages en-US

See Set-Mailbox for more information on the parameters available in the Set-Mailbox cmdlet.

Out of Office (Automatic Reply) Rules

The second question was from a user who wanted to customize the subject on the Out of Office messages she sends.

To change the subject used for the automatic reply messages, you need to set up an Out of Office reply rule that uses a template.

Open the Automatic replies dialog and click Rules (in the lower left).
Click the Rules button

Click Add Rule.
Create a new rule

Then enable Reply with and click Template.
Choose reply using template
Add the subject and message body to the template then click Save and Close.

If you want to restrict the message to certain senders, messages with specific subjects, or other conditions, enter this information at the top of the Edit Rule dialog. Leaving the condition fields blank will apply the rule to all messages received.

About Diane Poremsky

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

Please post long or more complicated questions at Outlook forums by

Leave a Reply

If the Post Comment button disappears, press your Tab key.

This site uses XenWord.