Volume 17 Issue 23
Link to updated articles:
July 12 2012
An
Outlook rule that is only active certain times of day
One question that comes up often concerns rules wizard: Users
would like to be able to set a rule to run only during certain times of the day.
Is there any way to create an Outlook Rule that is only active between certain
hours of the day? I want my rule to be active between the hours of 10pm-4am.
Outlook has a rule condition for messages received between certain dates, but
it's better suited for people on vacation or with a leave of absence as it's for
specific dates only, not a specific time each day.
Outlook doesn't have
the ability to turn rules off and on based on the time of day, but thanks to
VBA, it is possible to turn rules off an on without opening rules wizards
dialog, but only in Outlook 2007 and higher. Because Outlook VBA doesn't
include a timer, you need to run the macro manually or wait for something to
trigger it - like a reminder.
To
use the macro, you need to create a task with the subject "Disable Rule" and set
the reminder time for the time you want the rule to be disabled. Create a second
task with the subject "Enable Rule" with the reminder time set for the time you
want it enabled. If you want to turn more than one rule off or on, use the rule
name for the task subject and assign it to a category called "Disable Rules" or
"Enable Rules".
Get the code sample at
Enable or disable an Outlook rule
using reminders and VBA
Remember, this macro will not work with Outlook 2003 or older.
Share private items with other users
A less frequent, but equally interesting, question is from a user who
shares a calendar with others and wants to show some of his private appointments
to some of the people who have access to his calendar.
In order for
another user to see appointments you've marked private, you need to give them
delegate permission to the folder and give them permission to see the items
marked as private. This is an all-or-nothing deal; you can't give them
permission to see some of the private appointments, while still keeping some
appointments hidden.
Using Out of Office Replies
It's vacation season and vacation season means a lot of questions from users
asking how to enable out-of-office in Outlook.
Outlook's out of office
feature works only with Exchange mailboxes and my years of experience has taught
me that the people who ask this question are not using Exchange.
Non-Exchange account users have two choices: create an autoreply with a template
rule in Outlook and leave the computer turned on and checking email while you're
gone, or log into your email account's online portal and configure a "vacation
reply" message.
Using a vacation reply configured on the mail server is
preferable to using a template in Outlook. First and foremost, it just works.
You don't need to leave your computer turned on and Outlook checking for new
mail for it to work. The reply goes out as soon as the message is received by
your mailbox, not 10 minutes later when Outlook downloads the message.
New
& Updated Exchange KB Articles
"No writeable domain controllers found in Active Directory site" error when you
run the ExBPA tool in an Exchange Server 2010 organization
http://support.microsoft.com/kb/2633043/
Fixes an issue in which you
receive a "There were no writeable domain controllers found in Active Directory
site" error message. This issue occurs when you run the ExBPA tool in an Exchange Server 2010 organization.
An
email address policy does not generate the email addresses of recipients
correctly in an Exchange Server 2010 environment
http://support.microsoft.com/kb/2661294/
Fixes an issue in which an
email address policy does not generate email addresses correctly in an Exchange
Server 2010 environment. This issue occurs when the aliases of the recipients
contain certain characters.
Error
"0x8004010F" occurs when Outlook synchronizes an offline address book
http://support.microsoft.com/kb/939765/
Describes an issue in which you
receive an error message when an Outlook client synchronizes an offline address
book with Exchange Server 2007 or Exchange Server 2010. Provides a resolution.
Event ID 623 occurs when you deploy
Outlook 2010 in an Exchange 2003 environment
http://support.microsoft.com/kb/2721098/
Describes an issue that can
occur when you deploy Outlook 2010 clients in an Exchange 2003 environment.
Outlook 2007 security warning: "The name of
the security certificate is invalid or does not match the name of the site"
http://support.microsoft.com/kb/940726/
Fixes an issue that occurs when
you start Outlook 2007 and then connect to a mailbox that is hosted on a server
that is running Exchange Server 2007 or Exchange Server 2010. A mismatch between
the name of the replacement certificate and the FQDN of the...
New
& Updated Outlook KB Articles
"Outlook is retrieving data from the Microsoft Exchange Server" message after
you upgrade to Outlook 2010
http://support.microsoft.com/kb/2598364/
Resolves an issue in which you
receive an “Outlook is retrieving data from the Microsoft Exchange Server”
message in the taskbar after you upgrade Outlook 2007 or an earlier version of
Outlook to Outlook 2010.
"Your Out of Office
settings cannot be displayed" error when you try to access the OOF settings in
Outlook 2007
http://support.microsoft.com/kb/2730250/
Resolves an issue in which you
receive an error message when you try to access the OOF settings in Outlook
2007. This issue occurs after the primary SMTP address is changed on the
computer.
Description of the Office updates: July 10, 2012
http://support.microsoft.com/kb/2732408/
Lists the Office updates that
were released on July 10, 2012.
Description
of the Outlook 2007 Junk Email Filter update: July 10, 2012
http://support.microsoft.com/kb/2687310/
Describes the July 10, 2012
update that adds more junk email message definitions to the Junk Email Filter in
Outlook 2007.
Description of the Outlook 2007
update: July 10, 2012
http://support.microsoft.com/kb/2596598/
Provides information about the
Outlook 2007 update that is dated July 10, 2012.
Description of the Outlook 2010 hotfix package (Osc-x-none.msp): June 26, 2012
http://support.microsoft.com/kb/2598377/
Describes the bug that is
resolved in the Outlook 2010 hotfix package that is dated June 26, 2012.
Description of the Outlook 2010 hotfix package (Outlook-x-none.msp): June 26,
2012
http://support.microsoft.com/kb/2598374/
Describes the Outlook 2010
issues that are fixed in the hotfix package that is dated June 26, 2012.
Error message when you select and then open an email message in Outlook 2010:
"Could not read the calendar. The connection to Microsoft Exchange is
unavailable"
http://support.microsoft.com/kb/2732387/
Describes an issue that occurs
in Outlook 2010 when the "Display online status next to name" and "Show user
photographs when available" options are selected and when Communicator is
running.
Folders update slowly when an Exchange user uses Outlook in
online mode
https://support.microsoft.com/kb/2704230/
Describes an issue in which
folders take a long time to update when an Exchange Server 2010 user uses
Outlook 2003 in online mode. Provides a resolution.
How to Archive email in Outlook 2010
http://support.microsoft.com/kb/2720581/
Use Archive to reduce the size
of your local email data file.
How to find
and run the Inbox Repair tool in Outlook
https://support.microsoft.com/kb/272227/
Describes how to find the Inbox
Repair tool (Scanpst.exe) that is designed to
repair the personal folder (.pst) files.
How to move Outlook meetings
without losing the option to "Send Update"
http://support.microsoft.com/kb/2167170/
If you migrate or copy Outlook
calendar meetings, you lose the option to "Send Update." This article discusses
why the GlobalObjectID is not kept when you
import or copy an Outlook meeting.
How to setup Internet email accounts
in Outlook 2007 or 2003
https://support.microsoft.com/kb/287532/
Provides detailed steps to
configure the Internet e-mail information service. Describes how to transfer
Internet e-mail in Outlook.
How to turn off
e-mail matching for certificates in Outlook
https://support.microsoft.com/kb/276597/
When you send a secure message
in Microsoft Outlook 2010, Microsoft Office Outlook 2007, in Microsoft Office
Outlook 2003, in Microsoft Outlook 2002, or in Microsoft Outlook 2000, you may
need to use a certificate that does not match your e-mail...
Items that are copied to the Inbox are not synchronized to
the server mailbox when the delivery location is set to a .pst file
https://support.microsoft.com/kb/2723685/
When Outlook 2003, Outlook
2007, or Outlook 2010 is configured to use Cached Exchange Mode and to deliver
Exchange email messages to a Personal Folder (.pst)
or Outlook Data (.pst) file, if you copy items to your local copy of the Outlook
Inbox, the...
Outlook 2010 does not display folders moved in a shared
mailbox
http://support.microsoft.com/kb/2730669/
In Microsoft Outlook 2010, when
you move a folder within a shared mailbox, the folder is not displayed until
Outlook 2010 is restarted.
Outlook Configuration Analyzer
Tool information
https://support.microsoft.com/kb/2659007/
Describes the Outlook
Configuration Analyzer Tool.
Outlook does not prompt the meeting
organizer to send updates only to added or deleted attendees
http://support.microsoft.com/kb/2732379/
Describes expected behavior in
which Outlook 2010 does not prompt the meeting organizer to send updates only to
added or deleted attendees after the organizer removes a single attendee from a
meeting that includes a distribution list as an attendee.
Policy and user setting to force Outlook to use the default
digital certificate
http://support.microsoft.com/kb/2734219/
This article documents a
registry value and group policy setting used to force Outlook to use the default
digital certificate in Outlook 2003, Outlook 2007, and Outlook 2010.
Support for programming with Business Contact Manager for Outlook
https://support.microsoft.com/kb/2300392/
This article explains whether
developers can integrate custom solutions with various versions of Microsoft
Business Contact Manager for Outlook
The Outlook meeting tracking tab is
not updated
https://support.microsoft.com/kb/2215547/
In Outlook, the meeting
tracking tab for a meeting that you organized is not updated with the attendees'
responses. And, the responses may unexpectedly remain in the Inbox, even though
the option is enabled to delete meeting responses that were processed.
Uncategorized appointment or meeting is printed in blue
instead of white in Outlook 2010
http://support.microsoft.com/kb/2598367/
Resolves an issue in which an
uncategorized appointment or meeting is not printed in the default color in
Outlook 2010. This issue occurs when the registry entry for PrintDarkColors is set to 1.
You are logged off from a
domain after you send some WinHTTP requests to Office 365
http://support.microsoft.com/kb/2598365/
Resolves an issue which you are
logged off from a domain after you start Outlook 2010 and then send WinHTTP requests to Office 365. This issue occurs when the
domain account and the Office 365 account have the same UPN but have different
account...
You may experience Outlook 2010 connection delays or failures
when Outlook 2010 is configured to connect to two Office 365 accounts
http://support.microsoft.com/kb/2675986/
Describes an issue in which you
may experience Outlook 2010 connection delays or failures. The Outlook status
bar may display the message "Trying to connect..." for many minutes at a time.
If the delay is significant, the status bar may then display the...
You receive an error message when you try to set an OOF
message in Outlook 2010
http://support.microsoft.com/kb/2598369/
Resolves an issue in which you
cannot set an OOF message after you create a mailbox for Outlook 2010 and then
change the primary SMTP address in Exchange Server.
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This issue is sponsored by
ENow Consulting
Today's Highlights:
An Outlook rule that is only active certain times of day
Share private items with other users
Using Out of Office Replies
Regular features:
New Exchange KB Articles
New Outlook KB Articles
New
Utilities
Updated
Utilities
Other
Resources
New Utilities
Service Credentials Manager
When it comes to changing an admin or service
account password there is almost always at least
one service or scheduled task that is only
discovered when the service stops working after
the password change, so this tool was developed
to automate the task of discovering them all
across multiple servers remotely and also
automates updating the password on each of them.
Z-Hire Employee Provisioning App
Z-Hire automates the IT account creation
process for Exchange mailbox, Active Directory, Lync
accounts and Office 365 cloud deployments. With
just a click of the button, your Exchange
mailbox, and Active directory and Lync accounts
will be created simultaneously.
Updated Utilities
AgendaX
Gives
managers, group
secretaries and
co-workers an
instant,
web-based view of
where people are,
what they are
doing, and when
they are next
available.
AgendaX will
seamlessly manage
multiple time
zones and allow
global views of
staff
availability and
resource
allocation.
AgendaX
incorporates many
features that
allow you to take
advantage of
Outlook
calendaring,
Active Directory
attributes and
web views. No
client
installation
necessary and
nothing is
installed on
Exchange Server.
Supports all
Exchange Server
versions. New
Version 6
available.
OnePlaceMail
Outlook to
SharePoint
Integration is
possible by
simply dragging
and dropping
emails or
attachments
directly to
SharePoint. Email
Attributes are
automatically
captured (To, Cc,
Date Received,
Date Sent,
Category and
others). Free
Express version
available.
OST2 PST
Converter for
Outlook
Free OST to
PST Converter.
Convert OST to
PST. Use OST2 to
transfer data
from Exchange to
Microsoft
Outlook, make
your Exchange
account emails,
calendar,
contacts and
other items
accessible
through Outlook.
To prevent
Offline Storage .ost
file's data loss,
back up data as a
PST file. In case
of the Exchange
Server crash,
downtime or
accidental user
account deletion,
you will be able
to recover
Exchange mailbox
folders by
opening the
converted PST
file in Outlook.
Custom OST to PST
solution for your
company.
Quick Text
Hotkeys
Sperry
Software's Quick
Text Hotkeys, an
Outlook add-in
that inserts
predefined text
into emails, has
been upgraded to
allow full HTML
font capability.
Text insertions
can now be in any
HTML format, or
the text can take
on the appearance
of the currently
selected font. In
addition, text
insertions can
now be done by
toolbar buttons
shown when
composing an
email (for
convenience the
function keys are
still available).
This new version
is only for
Outlook 2007 and
Outlook 2010,
both 32-bit and
64-bit. Enter
code WD9BHK53
during checkout.
Other Resources
Create a Send-only Email Account in Outlook
How to use Outlook's Send and Receive
settings to configure an account to Send but not
receive email.
Product Submissions
Would you like to see your new or recently updated Exchange or Outlook utility
listed in EMO and on slipstick.com? Submit the product name, URL and a brief
description at Submissions at slipstick.
Interested in advertising your product in Exchange Messaging
Outlook or on slipstick.com? Contact our
Advertising Department
for more information.
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