RSSExchange Messaging Outlook Volume 13, Number 23
Today's Highlights:
An administrator asks: "One of my users
has a full calendar with lots of recurring
appointments. He would like to clean his calendar
but is in fear of losing recurring appointments.
Going through each appointment is not an option.
What's the best way to go through a huge calendar
and remove old appointments without wiping his
recurring appointments?"
Create a custom table view with a filter that
shows only non-recurring appointments. Either
Select All and delete or sort by Start Date and
delete all items before a specific date.
Which fields do you need in the view? You can use
either the "Recurrence Range Start" or the
"Recurrence" fields. Create a filter using the
Advanced tab and set chosen field to "Does not
exist".
An Outlook user asks: "I just created a new inbox
because my old one was over 2 gigs and starting
to have some issues. When I created the new
inbox, one of my contacts files (with many
distribution lists) disappeared. I have several
inboxes from different years and I keep them
because I have many distribution lists.
Unfortunately, each time I create a new inbox, a
new contacts file is also created so it gets
confusing. The main problem is finding the
missing distribution lists that are contained in
the missing contacts file. Secondary to that, is
managing all of the contacts files. There are
thousands of addresses and hundreds of groups.
Help!"
You're doing it wrong. First, if you think the
'mailbox' is too big, don't make a new one,
archive your older mail instead. You can either
use AutoArchive or sort by date and move the
older messages to a new personal folder yourself.
This will keep any custom views or custom forms
you have published in folders in your default set
of folders and won't affect your contacts.
If, for whatever reason, you really do need a new
default message store (pst), you can (and should)
move the contacts (and calendar) items to the new
folder. Using a table view (like By Category),
select all, then use Edit, Move to folder.
Otherwise, you'll need to enable the old contacts
folder as an Address book by right clicking on it
and choosing Properties, then Outlook Address
book tab and checking the box and give the folder
a unique name. But, even with these folders
enabled, finding a contact within the mess of
folders isn't always easy.
Why is one contacts folder better than many? It's
less confusing, especially if you have contacts
duplicated in each. Instead of using multiple
folders, use categories and custom views. As you
have discovered, one problem with too many
folders is that it hampers you ability to find
anything. Instant Search (or Find) and Advanced
Find work better with one folder, or when all
folders are in one mailbox.
Contacts are especially bad for multiple folders
because, while Outlook will check each address
book when its trying to resolve a name, it will
stop in the first address book that has a
potential match. If you have a 'Charlie' in the
first and last address lists, Outlook is only
going to offer the first Charlie it finds.
Outlook Quick Tip: Hand icon on folders in Outlook 2007
When you create a new folder in Outlook 2007, the
folder will have a hand icon on it, indicating
the folder is shared, even if sharing permissions
are set to None. This happens because the default
for the None permission is Folder visible. If you
remove the check from Folder visible, the hand
disappears.
Outlook Quick Tip: To-Do Bar and All Day Events
A lot of Outlook 2007 users are unhappy that All
Day events don't display on the To-Do bar. But
it's not just events where the "All Day Event"
box is checked that aren't shown, any timed
appointment that exceeds 24 hours is considered
an all day event and won't display on the To-Do
bar.
If you want the appointment to display, you'll
need to make multiple appointments, each shorter
than 24 hours.
New Exchange KB Articles
A MAPI application does not
work correctly if Exchange 2007 is installed on a
Windows Server 2008 server
http://support.microsoft.com/?kbid=951251
After you move a mailbox from Exchange Server
2003 to Exchange Server 2007 Service Pack 1, you
cannot edit rules in Outlook Web Access
http://support.microsoft.com/?kbid=950076
An embedded message is removed from the
attachment list on Exchange Server 2007 if the
embedded message subject ends with .com, .exe, or
any other blocked extension
http://support.microsoft.com/?kbid=949512
An error occurs when you use the Export-mailbox
or Restore-mailbox command to migrate certain
mailboxes on Exchange Server 2007: "error code
-1056749164"
http://support.microsoft.com/?kbid=951747
An In-Policy request that is forwarded to
delegate seems to be an Out-Of-Policy request if
a user submits an In-Policy meeting request
against a room mailbox of Exchange Server 2007
http://support.microsoft.com/?kbid=949782
Certificates that contain wildcard characters may
not work correctly on an Exchange 2007 Service
Pack 1-based server
http://support.microsoft.com/?kbid=948896
Description of improvements in functionality that
occur in Exchange Web Services operations after
you install Update Rollup 4 for Exchange Server
2007 Service Pack 1
http://support.microsoft.com/?kbid=957133
Description of the commands that support the
UseRusServer option that is imported in Update
Rollup 4 for Exchange Server 2007 Service Pack 1
http://support.microsoft.com/?kbid=942649
Error message when Exchange users try to access
public folders that are hosted on Exchange Server
2003 by using Outlook Web Access for Exchange
Server 2007: "Outlook Web Access is unable to
open public folders"
http://support.microsoft.com/?kbid=952924
Error message when users use an SMTP client to
send e-mail messages in Exchange Server 2007
Service Pack 1: "454 4.7.0 Temporary
authentication failure"
http://support.microsoft.com/?kbid=950081
Error when you use an IMAP4 client or a POP3
client to log on to a delegate mailbox of
Exchange Server 2007: "800cccd1"
http://support.microsoft.com/?kbid=949926
Event ID 1113 is logged in the Application log on
a Unified Messaging (UM) server when users
contact the UM server by using secured
connections
http://support.microsoft.com/?kbid=954205
Event ID 115 may be logged intermittently on a
computer that is running Exchange Server 2007
with Service Pack 1
http://support.microsoft.com/?kbid=950976
Event ID 5000 occurs when the Exchange IMAP4
worker process crashes intermittently in Exchange
Server 2007
http://support.microsoft.com/?kbid=955208
Event ID 7034 may be logged in the Application
log in Exchange Server 2007 when an MAPI
application tries to access a mailbox in a
certain way
http://support.microsoft.com/?kbid=951067
Log file drives on the SCR target may eventually
fill up and cause replication failure in Exchange
Server 2007 Service Pack 1
http://support.microsoft.com/?kbid=952682
Messages are converted to a very small font size
in Outlook Web Access and in Outlook 2003 when
you use Exchange Server 2007
http://support.microsoft.com/?kbid=950622
Some users must enter their credentials when they
access rights-protected messages even though you
have deployed the Rights Management Services
(RMS) prelicensing agent on an Exchange Server
2007 SP1-based server
http://support.microsoft.com/?kbid=951864
TAB symbols may be converted incorrectly to
spaces in Exchange Server 2007
http://support.microsoft.com/?kbid=945870
The "Open Message In Conflict" button is not
available in the conflict notification message
for Exchange Server 2007 users
http://support.microsoft.com/?kbid=953312
The envelope journal report and the attached
clone message are displayed incorrectly after you
enable the Envelope Journaling feature on an
Exchange Server 2003 computer
http://support.microsoft.com/?kbid=956892
The provisioning process is unsuccessful when you
use Identity Lifecycle Manager (ILM) 2007 to
provision user objects to an Exchange Server 2007
resource forest
http://support.microsoft.com/?kbid=949858
The W3svc log reports the incorrect number of
attachments on an Exchange Server 2007 server
that has deployed Exchange ActiveSync Service
(EAS)
http://support.microsoft.com/?kbid=951594
Users do not receive information in DSN messages
in Exchange Server 2007 with Service Pack 1
http://support.microsoft.com/?kbid=948923
You can change the method for transfer encoding
after you apply Update Rollup 4 for Exchange
Server 2007 Service Pack 1
http://support.microsoft.com/?kbid=954058
You cannot configure Exchange Server 2007 so that
the simple display name appears in outgoing
messages
http://support.microsoft.com/?kbid=944831
