Exchange 2007 offers a neat feature called Managed Folders. They
work in much the manner as Mailbox Manager in previous versions
but with more options. Like Mailbox Manager, you can use them to
keep the user's Deleted and Junk E-mail folders clean, as well
as archive larger or old messages and appointments. Managed
Folders can do so much more though, including journaling
messages for archival and compliance policies.
Before you can use Managed Folders, you need to configure the
folders you want to manage, create a content policy and assign
it to the mailbox then create a schedule for the folder
management service.
Begin by opening the Exchange Management Console, expand the
Organization configuration and select Mailbox, Managed Default
Folders tab. Right click on the folder on which you want to be
managed and select New Managed Content Settings and complete the
wizard. If you are moving items to a custom managed folder,
create the folder first. If you want to remind users of a
folder's management policies, you can display a banner under the
folder name in Outlook2007 and OWA. Do this by right clicking on
the folder name and choose Properties and entering the text. You
can also prevent users from minimizing the banner.
Next, create your Managed Content Policies. From the
Organization configuration section, right click on Mailbox and
select New Managed Folder Policy from the flyout. Add the
managed folder to the policy and finish the wizard.
Now that you have policies created, you need to add the policy
to the mailbox. Expand the Recipient Configuration, Mailbox and
right click on the user's mailbox and choose Properties, Mailbox
Settings tab and edit the Messaging Records Management
properties to add the policy to the mailbox. You can only have
one policy per mailbox and one managed setting per folder but
can have multiple folders in each policy.
Now start the managed folder assistant. Expand the Server
Configuration node and right click on Mailbox, choosing
Properties. Setup a customized schedule on the Messaging Records
Management tab. You can also run the managed folder service at
any time using the Exchange Management Shell with the command
Start-ManagedFolderAssistant
If you'd like to configure Managed Folders from start to finish
using the management shell, see
http://technet.microsoft.com/en-us/library/bb123473.aspx Time and again this question comes up: "How do I send email from
another address assigned to my mailbox?"
You have several ways to handle this:
Use Send As permission. This works with other mailboxes, mail
enabled public folders, and Contacts added to the Active
Directory. It will not work for additional SMTP addresses on
your mailbox. To do this the administrator needs to give the
account Send As permission to the other account in the Active
Directory. Click on View, Advanced in the Active Directory Users
and Computers snap to show the Security tab before opening the
AD object for the user or contact. Once you are assigned Send As
permission, type the address in the From field or select it from
the GAL and send.
If the addresses are already associated with your mailbox and
you receive incoming mail on those addresses, create an IMAP or
POP3 account in the profile and select the account when
composing the message. I prefer using IMAP accounts or an
invalid incoming server name to prevent problems when doing a
send and receive.
Another option is ChooseFrom. This utility allows you to choose
the From address on your mailbox without adding additional
accounts to your profile.
http://www.ivasoft.biz/choosefrom.shtml
Users with only Internet accounts can usually just enter any
email address in the From field and most ISPs will accept the
message. However, since the Internet header will list both
addresses with the message sent from 'address1 on behalf of
address2', they'll want to create a second account in Outlook.
As with Exchange accounts, use the IMAP protocol or an invalid
server name for the incoming server to prevent problems.
Service Pack 1 on Windows Server 2003 updates a new security
tool called the Security Configuration Wizard (SCW) which has
implications for Exchange Servers. The SCW is designed to harden
your server through attack surface reduction. Many
administrators already engage in this practice as a way of life,
but the SCW is a somewhat comprehensive tool for locking down a
server, even one running Exchange Server, especially for those
less experienced in Windows server security. The SCW walks
through the roles, services, and ports and more on the server
and creates a policy file in XML. This can be immediately
applied to the current server, which will likely need a reboot
for Exchange, or saved for later or used on additional servers.
Read the
complete article at
Security Configuration Wizard and Exchange Server
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