Exchange Messaging Outlook
Volume 11, Number 13

   
Greetings! Welcome to Vol. 11, No.13 of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.

Today's highlights:

Regular features:


Outlook 2007's Trust Center

To make it easier for users to find all of the security options available in Office applications, Microsoft grouped all security related options in the Trust Center. Each office application has a trust center with the options that apply to that application.
 
For all applications, the Trust Center has a list of your trusted publishers, lets you enable and disable add-ins and control macro security settings, and set privacy options such as using Office Online Help and Customer Experience Improvement program, and setting your reference and research options, including translation services. Additional options in the Trust Center are application specific.
 
Outlook's Trust Center contains the security related options that were previously spread between the Preferences tab (Email Options, Advanced Email Options) the Security tab, and Other tab (Advanced Options). This includes the automatic download options for embedded objects in HTML formatted messages, the email security options for configuring encryption and digital IDs along with read as plain text setting. You'll find Reply with changes in the Attachment Handling section, along with Attachment and Document preview, should you wish to disable attachment preview for all or some attachment types.
 
New to Outlook is the ability to disable or control the annoying alerts Outlook displays when a program is accessing your address book or sending email and you'll find these settings in the Programmatic Access section. While completely disabling this protection is possible, the default setting of disabling it when an up-to-date anti-virus scanner is installed offers the greatest protection with the least amount of hassle.
 
Look for the Trust center on the Tools menu.

Exchange 2007 Anonymous SMTP

In Exchange 2007 anonymous SMTP is disabled by default. The reason for this is Microsoft expects sites to use an edge server to collect the incoming mail pass it along to the mailbox server using a secured connection. While this is more secure and works well for larger sites with multiple servers, smaller sites with just one mail server will use Exchange 2007 in Hub role, acting as both an edge server and mailbox server. As a result, they will be unable to collect Internet email until they enable anonymous SMTP. Unfortunately, this setting is not exposed in the Exchange Management Console GUI, it needs to be configured using the Exchange Management Shell. It's easy to enable, but since it's not visible in the GUI, it may not be obvious to the administrator that anonymous SMTP is disabled.
 
The cmdlet that sets this is called Set-ReceiveConnector. If you are enabling it on the default receive connector, use the following command so you don't cut off access for those using other forms of authentication.
 
Set-ReceiveConnector "Default server_name" -PermissionGroups:"ExchangeUsers, ExchangeServers, ExchangeLegacyServers, AnonymousUsers"
 
You can learn more about the receive connector and the management shell at http://www.microsoft.com/technet/prodtechnol/exchange/E2k7Help/eb7f8960-e772-4312-9d3f-47dd27d9545c.mspx?mfr=true

Outlook 2007 Beta 2 Technical Refresh

Microsoft released an update to Office 2007 Beta 2 last week and it shows quite a bit of improvement. It seems to be faster in many areas, or maybe it's just my computer, I reformatted when the technical refresh refused to install and made the beta 2 installation inoperable.
 
 Among the changes you'll find, Instant search works better and Advanced Find uses the instant search index for some searches. RSS feeds work better and many of the problems with duplicates should be gone. The Send button was moved once again, this time to the left of the To, CC, and Subject fields. If multiple accounts are configured, the Accounts button is below the Send button.  While you'll probably hit the Paste button a few times before you get used to the new location, the button is visible at all times, regardless of which ribbon tab you’re currently using.
 
Potential problems, other than installation issues, include problems opening documents created in previous beta versions - it's recommended that you save your important documents in a legacy format before upgrading. You need to have beta 2 installed first and once the refresh is installed for any application, you will not be able to install other beta 2 applications, so install all beta 2 applications before upgrading to the refresh.
 
Download the Beta 2 Technical Refresh from http://www.microsoft.com/downloads/results.aspx?DisplayLang=en&nr=20&productId=4289AE77-4CBA-4A75-86F3-9FF96F68E491&freetext=2007officebeta2tr

Outlook 2007 Contact Links

What is contact linking? In previous versions of Outlook, most forms had a field on the lower right called Contacts which you could use to link a contact to an item which would then show up on the Activities tab. It was used most often to associate a contact with Calendar and Tasks items, since email is linked to the sender’s contact automatically.
 
Contact linking isn’t gone, it's just hidden away. To enable it, go to Tools, Options, Contacts Options button and add a check to the option under Contact linking to show it on most forms.
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New Utilities

DATA FIELDS MANAGER FOR OUTLOOK
   http://www.datafieldsmanager.com
   Data Fields Manager for Outlook allows users to perform mass modifications to contact fields in Outlook. You can add, remove, capitalize, build, clear, paste, trim and much more with the click of a button.

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Updated Utilities

BELLS & WHISTLES FOR OUTLOOK
   http://www.emailaddressmanager.com/outlook-bells.html
   Bells & Whistles for Outlook helps users to quickly handle and track emails, by automatically creating personalized email reply greetings, subject tracking IDs, reply counters, text templates, easy mail merge sessions and many more. Version 3 includes many new features, such as the ability to use the Bells & Whistles options based on email rules and profiles, advanced automatic reply greetings, attachment archiving, an email resend function for already sent messages, full HTML support for email templates, email signatures option, more than 30 predefined email templates, a live update mechanism and many more. There are more than 15 new features available in Bells & Whistles v3. Bells & Whistles works with any version of Microsoft Outlook, from with Outlook 98 to Outlook 2003.
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Other Resources

Office 2007 Beta 2 Technical Refresh
   http://www.microsoft.com/office/preview/beta/getthebeta.mspx?showIntro=n
   A technical refresh of Office 2007 Beta 2 is now available. This refresh contains many fixes for beta 2. You need to have beta 2 installed to use this and will not be able to install additional beta 2 applications once you install the TR. Some documents created in beta 2 may not open using the TR, for this reason you should convert all important documents to a legacy format.
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New Exchange Knowledge Base Articles

One or more servers in an Exchange Server routing group cannot connect to the routing group master
http://support.microsoft.com/?kbid=924173
 
FIX: Error message when you try to directly send a new SSL server certificate request to a CA service after you upgrade from Exchange 2000 Server to Exchange Server 2003: "Access is denied"
http://support.microsoft.com/?kbid=922423
 
Unable to attach Vcard in Outlook
http://support.microsoft.com/?kbid=924227
  
An additional day is added to an appointment when you use CDO 1.21 to accept a meeting request programmatically in Exchange Server 2003 and in Exchange 2000 Server
http://support.microsoft.com/?kbid=919952
 
How to recover deleted public folders or items that are deleted from public folders by using the PFDAVAdmin tool in Exchange 2000 Server or in Exchange Server 2003
http://support.microsoft.com/?kbid=924044
 
You cannot recover some public folders in Exchange Server 2003 Outlook Web Access, and the information store becomes unavailable to users
http://support.microsoft.com/?kbid=922501
 
Entourage cannot synchronize calendar items on a shared calendar in Exchange Server 2003
http://support.microsoft.com/?kbid=922104
 
An additional day is added to an appointment when you use CDO 1.21 to accept a meeting request programmatically in Exchange Server 2003 and in Exchange 2000 Server
http://support.microsoft.com/?kbid=919952
 
You cannot save an appointment to another user's calendar by using CDOEX in Exchange Server 2003 after you apply hotfix 895949
http://support.microsoft.com/?kbid=919169
 
Entourage cannot synchronize calendar items on a shared calendar on Exchange Server 2003
http://support.microsoft.com/?kbid=922104
 
You cannot digitally sign an e-mail message in Outlook Web Access when you log on to a computer that is running Exchange Server 2003 Service Pack 1
http://support.microsoft.com/?kbid=920905
 
Error message when you click a message attachment in Outlook Web Access after you apply Exchange 2000 Server SP2: "This attachment must be saved to disk"
http://support.microsoft.com/?kbid=924168
 
Why Exchange Server 2003 will not run on the x64-based versions of Windows Server 2003
http://support.microsoft.com/?kbid=924046
 
Error event ID 116 is logged in the Application log every time that you start a server that is running Exchange 2000 Server
http://support.microsoft.com/?kbid=924171
 
Error message when you try to remove Exchange 2000 Server from a mailbox server that no longer hosts mailboxes: "One or more users currently use a mailbox store on this server"
http://support.microsoft.com/?kbid=924170
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New Outlook Knowledge Base Articles

Description of the Office 2003 post-Service Pack 2 hotfix package for the Dutch proofing tools and for the Dutch Multilingual User Interface Pack in Office 2003, in Project 2003, and in Visio 2003: September 8, 2006
http://support.microsoft.com/?kbid=924866
 
Description of the Outlook 2003 post-Service Pack 2 hotfix package: August 8, 2006
http://support.microsoft.com/?kbid=923087
 
Description of the Outlook 2003 Junk E-Mail Filter update: September 12, 2006
http://support.microsoft.com/?kbid=921580
 
Communicator 2005 may close unexpectedly when the program requests a long term calendar entry or a contact from Outlook 2003
http://support.microsoft.com/?kbid=924353
 
Description of the Outlook 2003 post-Service Pack 2 hotfix package: August 25, 2006
http://support.microsoft.com/?kbid=923513
 
A message remains unsent in the Outbox folder when you try to send a message in Outlook 2003
http://support.microsoft.com/?kbid=924788
 
Description of the Outlook 2003 post-Service Pack 2 hotfix package: August 15, 2006
http://support.microsoft.com/?kbid=923843
 
Description of the Office 2003 post-Service Pack 2 hotfix package: August 7, 2006
http://support.microsoft.com/?kbid=922322
 
The body of an e-mail message may appear to be blank when you open the message in Outlook 2003
http://support.microsoft.com/?kbid=924159
 
Description of the Outlook 2003 post-Service Pack 2 hotfix package: August 14, 2006
http://support.microsoft.com/?kbid=924003
 
How to delete corrupted and hidden rules from a single mailbox in Outlook 2003
http://support.microsoft.com/?kbid=924297
 
Description of the Outlook 2003 post-Service Pack 2 hotfix package: August 21, 2006
http://support.microsoft.com/?kbid=924435
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