Have you ever tried to find all messages from someone, using
Outlook's nifty Find All, Messages from Sender shortcut, only to
discover it's not finding all the messages that person sent? So why
doesn't it always work as expected?
Logic says if you want to view or find all messages sent by someone,
you would create a filter using their email address, but that's not
how Outlook works. Outlook has two fields labeled From on the Filter
dialog and while one would think both of these From fields are the
same, they aren't - they are linked to different From fields.
The From field on the Messages tab uses the email address the
message was sent from. The other From field is selected on the
Advanced tab and it uses the sender's display name. The Find All,
Messages from Sender feature uses the Advanced tab and takes the
display name from the selected email message. If the sender uses
different computers to send email and doesn't have the same display
name on each message, Find All fails.
So, when you need to find all messages someone sent you, use the
From field on the Messages tab and enter their email address; when
you want to find all messages from someone and they use different
email addresses but the same display name, use the From field on the
Advanced tab and enter all or part of their display name as the
condition. If they use different display names you'll need to enable
the QueryBuilder so you can use OR as an operator.
If you want to use the Advanced tab or Querybuilder and the email
address field, you can install a custom form that exposes the email
address field.
Instructions are at
http://cameron-webb.com/blog/archive/2005/10/20/639.aspx
QueryBuilder
http://www.outlook-tips.net/archives/2004/20040927.htm
Ok, so anti-phishing protection isn't new to Outlook 2007 -
Microsoft added this protection to Outlook 2003 SP2, but it is a
great feature and helps prevent users from accidently clicking on
links in suspect email.
It's not prefect by any means, with frequent false positives and
obvious phishing attempts not identified as such, but overall, it's
very useful.
Among the security features it adds is no HTML rendering in the Junk
Email folder, with all messages in that folder viewed in plain text
format. While you can enable HTML formatting in the Junk Email
folder, hyperlinks are not clickable in the junk email folder, you
need to copy the URL or move the message to another folder to click
the links. You also cannot reply to messages if they are in the Junk
folder. This is the most irritating to me because I get a fair
amount of email identified as junk and can't reply (or forward)
before moving it to another folder. Based on complaints I see, more
people are annoyed by the inability to enable hyperlinks in the Junk
email folder.
Along with non-working hyperlinks in the Junk email folder, by
default, hyperlinks in any message identified as a potential
phishing message are dead, regardless of the folder the message is
in. You can turn this off in Tools, Options, Preferences, Junk
Email Options 'Disable links and other functionality in phishing
messages. ' Note that this option, as well as the option to
read all mail in plain text, has no affect the Junk Email
folder behavior.
The use of Managed Folders can help ensure
compliance with regulations and internal company policies
regarding message retention. How it works: the Exchange
administrator provisions and manages the folders, setting the
retention, archive, and expiration policies based on legal and
corporate requirements and an automated process scans the inbox
and the managed folders and retain, expire, or journal messages
based on these compliance policies. The folders look like normal
Outlook folders and users can access and organize their messages
using Outlook.
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