Exchange Messaging Outlook
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Greetings! Welcome to Vol. 11, No. 10, of Exchange
Messaging Outlook, a biweekly newsletter about Microsoft Exchange
and Microsoft Outlook.
Today's highlights:
Regular features:
Upgrading to Exchange 2007Jason asks: We're currently running Exchange 5.5. What are our
options for upgrading to Exchange 2007?
Well Jason, there are no upgrade options for moving from older versions of Exchange to Exchange 2007. Exchange 2007 requires 64-bit hardware and you won't be able to do an in place upgrade from any older version. If you currently use Exchange 2000 or 2003, you'll be able to transition to Exchange 2007 fairly easily (as if any server migration is easy) while Exchange 5.5 sites will need to first migrate to Exchange 2000 or 2003 then transition to Exchange 2007. The process begins with in installing a new Exchange Server 2003 then migrating mailboxes from Exchange 5.5 to the Exchange Server 2003 system. Once this step is finished, you can finish the transition to Exchange 2007. Microsoft will have tools to help sites migrating from Exchange 5.5, as well as for migrating from other messaging systems. Sites currently using Exchange 2000 or 2003 have the choice of migrating to a completely new Exchange organization or transition the existing organization to Exchange 2007. I expect most sites will want to retain their existing Exchange data and choose transition. It sounds like a lot of work but in the end, you'll be glad you did. Exchange 2007 is heads above Exchange 5.5. You can read more about Exchange 2007 deployment at http://www.microsoft.com/technet/prodtechnol/exchange/E2k7Help/a313c016-0e51-466e-a3de-953e1e0d347d.mspx. Note that some of the deployment content is not yet published. Exchange 2007 Feature of the Week: WebReady Document ViewingWebReady Document Viewing is a new option built into OWA which
allows Office documents (Word, Excel, PowerPoint, and PDF) to be
accessed as e-mail attachments or through public folders and
displayed as HTML, even if Office isn’t installed on the client PC.
It's pretty cool and makes it easy to view attachments from any computer, and users of older versions of Exchange aren't left waiting for an upgrade. MessageWare's AttachView application provides this capability in Exchange 2000/2003. http://www.messageware.com/product_attachview.htm Outlook 2007 Feature of the Week: Postmarks
A new option in Outlook's Junk E-mail settings is Postmark. Enabling
Postmark may make it easier for other Outlook 2007 users to receive
legitimate messages that might otherwise be classified as spam.
Normally, when you receive a message that looks too much like spam,
Outlook's spam filter moves it to the Junk email folder. To help
reduce these false positives, when users send messages that could
pass as spam, Outlook performs the calculations necessary to solve a
simple computational puzzle and adds information about the puzzle
and the solution to the SMTP message header. Because that
computation takes only a little time for one message but would take
a very long time for a spammer sending millions of messages, the
presence of a Postmark in the message header is a strong indication
that the message isn’t spam.
Back to School Spam Time
It's that time of year again - time for college students to return
to campuses and add thousands of computers to the campus networks.
Is your network ready for the barrage of spam from infected
computers that sat idle this summer or were connected to a slower
network?
My youngest child starts college this fall and I was shocked to learn her college's IT department does little to insure the computers are properly protected. While they do provide antivirus software to the students, they don't require the use of Windows Update or a firewall. Rather than scanning for firewalls and updates before allowing the computer to connect to the network, they wait until an infected computer uses too much bandwidth then shut down the node until the student runs AV scans on it. Maybe I'm just spoiled because my older child attended a college that was very proactive in preventing spam and did not allow any computer on the network unless it met certain requirements, including up-to-date antivirus (provided by the school), a firewall enabled, and certain critical updates. They also blocked ports that are frequently exploited, including ports 135 and 1434. The first time the student logged into the network they had to run a script that verified the computer met the minimum standards for network access and were not allowed network access until the computer passed the test. At the very least, all campuses need to be proactive and do more than provide Antivirus software to their students. Students are no different than the typical home computer owner. If automatic updates are not set to download and install automatically, it's very likely they will never be installed. If the firewall was not enabled by default, it will never be turned on. Just think how much less spam we'd be inundated with if every computer that used a broadband connection was updated regularly, had current antivirus software, and a firewall turned on. Only in our dreams… |
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New Utilities |
ABC AMBER OUTLOOK CONVERTER |
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Updated Utilities |
ADOLSIGN http://www.itefix.no/adolsign/ Adolsign is a tool to create AD-aware Outlook signature files. Adolsign can scan signature templates in html, rtf or plain text format, replace scan codes with equivalent fields in Active Directory and places processed templates into Outlook's signature directory. It now offers vCard support and multiple signatures via domain group membership specified in the configuration file. It is a command line based utility, making deployment easy via login/startup scripts or software distribution systems. Version 1.6 WEBDIR http://www.imanami.com/products/webdir/default.asp Imanami's Web-Based Directory Management application enables users to update their own directory information, change their own password as well as create, delete and manage groups - all - through any Web browser and end users can opt-into or opt-out of groups with out any time being required from an administrator. Administrators gain access to administrative tasks via any browser and do not have to rely on being in a designated location to administer password resets, groups changes and directory attributes. Now supports Windows Live to map addresses. A free 30-day evaluation is available. Version 4 |
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Other Resources |
SUPPORT WEBCAST: INTRODUCTION TO DESKTOP ACTIVESYNC http://support.microsoft.com/?kbid=923005 This level 100 webcast describes how to sync a Windows Mobile-based device with Exchange Server 2003 to update data and add and remove programs from the device wirelessly. Also describes how to use ActiveSync to sync data, files, and applications on with Windows-based desktop computer. |
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New Exchange Knowledge Base Articles |
E-mail messages become stuck in the "Awaiting directory lookup"
queue in an Exchange Server 2003 organization http://support.microsoft.com/?kbid=922256 Outlook Web Access users cannot view free/busy information after the site folders are rebuilt in Exchange Server 2003 http://support.microsoft.com/?kbid=913799 A recipient filter in Exchange Server 2003 does not work when you use Microsoft Solution for Hosted Messaging and Collaboration version 3.5 http://support.microsoft.com/?kbid=921101 Overview of the Exchange Server 2003 Connector for Lotus Notes http://support.microsoft.com/?kbid=921057 Bandwidth usage is much lower than expected after you configure the offline address book Bandwidth Threshold registry entry in Exchange Server 2003 with Service Pack 2 or in Exchange Server 2003 with Service Pack 1 http://support.microsoft.com/?kbid=919296 Some mailboxes are not cleaned when you use Mailbox Manager in Exchange Server 2003 http://support.microsoft.com/?kbid=921205 The DeliveredTo table in the Exchange Server 2003 mailbox store database may continue to grow http://support.microsoft.com/?kbid=919417 The SMTP resource may not start, and Event ID 1005 is recorded when you fail over an Exchange Server 2003 virtual server http://support.microsoft.com/?kbid=922252 The originator of a message from an Internet host cannot reply when the originator receives a reply message from an Outlook user in an Exchange Server 2003 organization http://support.microsoft.com/?kbid=916567 Blocks of time may be off by one hour when you view free/busy information for a user of a third-party messaging system in Exchange Server 2003 http://support.microsoft.com/?kbid=915494 A GroupWise user does not receive an NDR message when a message that exceeds the configured size limit is not delivered to an Exchange Server 2003 user http://support.microsoft.com/?kbid=918156 An event script that uses CDO version 1.21 does not run as expected in an Exchange Server 2003 environment http://support.microsoft.com/?kbid=918279 You receive error 8004010F, and event IDs 3043, 3048, 9335, and 9331 are logged when you try to download the offline address book in Exchange Server 2003 or in Exchange 2000 Server http://support.microsoft.com/?kbid=922251 You receive error 8004010F, and event IDs 3043, 3048, 9335, and 9331 are logged when you try to download the offline address book in Exchange Server 2003 or in Exchange 2000 Server http://support.microsoft.com/?kbid=922251 Error message when a user tries to view a contact's properties in the GAL in Outlook Web Access on Exchange Server 2003: "HTTP 500 - Internal server error" http://support.microsoft.com/?kbid=919759 A migrated user receives a 5.2.1 non-delivery report when the user tries to send e-mail to a public folder in Exchange Server 2003 http://support.microsoft.com/?kbid=917792 Error Message when you a users uses the Send/Receive operation in Outlook:"Unknown error 0x8004011B" http://support.microsoft.com/?kbid=922255 System folders for removed sites remain in the public folder hierarchy when you migrate from Exchange Server 5.5 to Exchange Server 2003 or to Exchange 2000 Server http://support.microsoft.com/?kbid=922261 System folders for removed sites remain in the public folder hierarchy when you migrate from Exchange Server 5.5 to Exchange Server 2003 or to Exchange 2000 Server http://support.microsoft.com/?kbid=922261 System folders for removed sites remain in the public folder hierarchy when you migrate from Exchange Server 5.5 to Exchange Server 2003 or to Exchange 2000 Server http://support.microsoft.com/?kbid=922261 Missing or corrupted files cause the body of an e-mail message to be a gray box that has a red X in the upper-left corner in Exchange Server 2003 http://support.microsoft.com/?kbid=922249 Installation fails and you may be prompted for the Exchange Server 5.5 Service Account password when you upgrade to Exchange Server 2003 http://support.microsoft.com/?kbid=922259 You receive error 8004010F, and event IDs 3043, 3048, 9335, and 9331 are logged when you try to download the offline address book in Exchange Server 2003 or in Exchange 200 Server http://support.microsoft.com/?kbid=922251 If you are running the .NET Framework version 2.0 on Exchange Server 2003, you receive errors messages when you enable the Synthetic OWA Logon rule in MOM 2005 http://support.microsoft.com/?kbid=919356 Description of the Microsoft Exchange Server Disaster Recovery Analyzer tool for Exchange Server 2003 http://support.microsoft.com/?kbid=922247 You receive error 8004010F, and event IDs 3043, 3048, 9335, and 9331 are logged when you try to download the offline address book in Exchange Server 2003 or in Exchange 200 Server http://support.microsoft.com/?kbid=922251 A DBCS character may appear as a question mark in event messages in Exchange Server 2003 http://support.microsoft.com/?kbid=917256 Messages are not moved to the Junk E-mail folder of a mailbox in Exchange Server 2003 http://support.microsoft.com/?kbid=922260 You cannot locate contacts when you try to use the "Search" or the "Look For" feature in Outlook to locate contacts in Exchange Server 2003 http://support.microsoft.com/?kbid=922250 Error messages when you run Application Verifier together with a debugging program to test a MAPI program in Exchange Server 2003: "VERIFIER STOP 00000210" and "VERIFIER STOP 00000202" http://support.microsoft.com/?kbid=922108 Mail flow stops from Lotus Notes to Exchange Server 2003 after you apply hotfix 829989 http://support.microsoft.com/?kbid=916641 Migration fails when you run Mailmig.exe in clone mode by using the /m switch in Exchange Server 2003 http://support.microsoft.com/?kbid=919235 You receive a non-delivery report when you try to send an e-mail message to an e-mail address that starts with an apostrophe in Exchange Server 2003 http://support.microsoft.com/?kbid=921620 A downloaded .xfd file is empty when you use Outlook Web Access to access a mailbox on a computer that is running Exchange Server 2003 Service Pack 2 http://support.microsoft.com/?kbid=919884 Duplicate appointments appear in your calendar when you accept an update to a meeting invitation in Outlook Web Access http://support.microsoft.com/?kbid=918438 Default folders in Outlook Web Access are incorrectly displayed in English instead of in Spanish in Exchange Server 2003 http://support.microsoft.com/?kbid=921646 An updated meeting request is not sent to a removed attendee when you use Outlook Web Access to modify a meeting request in Exchange Server 2003 http://support.microsoft.com/?kbid=923193 |
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New Outlook Knowledge Base Articles |
Error message when you try to perform a mail merge in Publisher by
using an Outlook contact list: "Unable to obtain list of tables from
the data source" http://support.microsoft.com/?kbid=922684 Description of the security update for Office 2003: August 8, 2006 http://support.microsoft.com/?kbid=921566 Description of the Outlook 2003 Junk E-Mail Filter update: August 2006 http://support.microsoft.com/?kbid=920907 Description of the Outlook 2003 hotfix package: June 26, 2006 http://support.microsoft.com/?kbid=921651 Description of the Office 2003 post-Service Pack 2 hotfix package for the Dutch proofing tools and the Dutch Multilingual User Interface Pack in Office 2003, in Project 2003, and in Visio 2003: March 28, 2006 http://support.microsoft.com/?kbid=917448 Description of the Outlook 2003 hotfix package (Emsui32.dll and Outex.dll): June 26, 2006 http://support.microsoft.com/?kbid=921650 How to prevent users from downloading the Offline Address Book without disabling Cached Exchange Mode http://support.microsoft.com/?kbid=921927 You may experience data loss in Outlook 2003 http://support.microsoft.com/?kbid=923143 Description of the Outlook 2003 post-Service Pack 2 hotfix package: July 18, 2006 http://support.microsoft.com/?kbid=921582 The e-mail address of a recipient is displayed as "SMTP:????????" when you use recipients from the nickname cache to address an e-mail message in Outlook 2003 http://support.microsoft.com/?kbid=921584 Description of the Outlook 2003 post-Service Pack 2 hotfix package: July 18, 2006 http://support.microsoft.com/?kbid=921581 Meeting reminder settings in a meeting request may be cleared or may take precedence over the meeting reminder settings in Outlook 2003 http://support.microsoft.com/?kbid=922759 |
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