Exchange Messaging Outlook
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Greetings! Welcome to Vol. 11, No. 8, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.
Today's highlights: Regular features:
Saving and Restoring Outlook AccountsA frequent complaint during beta tests or following the release of a
new operating system is the inability to export account settings
from Outlook. While you can export the settings from the registry,
Outlook itself does not offer the option to save account settings.
Exporting the relevant registry keys may seem like the ideal solution, but unless the systems are identical, including the very same add-ins, you'll encounter errors and may corrupt the profile. If you plan to use this method, create the profile in Outlook and export the registry file before installing add-ins . You'll find the account settings at the HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem registry key. File and Transfer Wizard isn't much better because you can't save just the Outlook settings, you need to include many other Windows files and settings. Office's Save my Settings wizard doesn't include all of the files needed and is not included in Office 2007. One option is using Outlook Express to save the account settings. First, import the accounts into Outlook Express then go to OE's Tools, Account dialog and export each account to a configuration file (*.iaf). When you need to recreate your profile, import the *.iaf file into OE then import the account into Outlook. When you use multiple personal folders or moved your personal folders from the default folder location you can use a Profile file (*.prf) to recreate the accounts and add personal folders to your profile. The advantage of using this method when you have several email accounts is that it's a one-step process as all accounts are stored within one PRF file, unlike the OE *.iaf file where you have per account. You can easily edit PRF files using Notepad when account information changes. Create an Outlook Profile File (*.PRF) http://www.outlook-tips.net/howto/prf.htm There are several third party tools you can use to backup the account settings, a list can be found at Outlook Backup and Dual-Boot - Accounts http://www.slipstick.com/config/backup.htm#accounts Outlook 2007 Feature of the Week: Attachment PreviewOne frequent feature request over the last few years has been the
ability to view image attachments in the preview pane automatically,
"like Outlook Express does". Outlook 2007 finally does Outlook
Express one better, not only can you preview attached images, you
can preview Office documents. Eventually many other common file
types, such as PDF, will have filters available which will allow you
to preview them as well. Anyone who receives a lot of attached
documents should find this feature handy; the only time they'll need
to actually open an attachment is when they need to edit it.
Outlook 2007 doesn’t automatically display the attachment, you need to click on the attachment to view it in the preview pane. The preview is read-only but images or document contents can be copied and pasted into other documents, messages or into other Outlook items. When you're finished viewing the attachment, click on the email icon next to the attachment icon to restore the message to the Reading pane. This is one of my favorite features in Outlook 2007. Previewing Word documents in the Reading pane makes me more productive and I'm eagerly awaiting a PDF filter so that I can save even more time. |
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New Utilities |
AUSCOMP IT COMMANDER |
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Updated Utilities |
ADOLSIGN http://www.itefix.no/adolsign/ Adolsign is a tool to create AD-aware Outlook signature files. Adolsign can scan signature templates in html, rtf or plain text format, replace scan codes with equivalent fields in Active Directory and places processed templates into Outlook's signature directory. It now offers vCard support and multiple signatures via domain group membership specified in the configuration file. It is a command line based utility, making deployment easy via login/startup scripts or software distribution systems. Version 1.5 GROUPCALENDAR FOR EXCHANGE http://www.exchangegroupcalendar.com/ This Outlook add-on collates everybody's calendars into one Outlook calendar and allows delegates to schedule appointments for colleagues directly in the group calendar. The now auto-refreshing and printable "Grid-View" gives users a horizontally oriented overview of colleagues calendars just like an old fashioned in/out board. A free extension for Apple users is available and it can use MS Access/SQL/MSDE as a database. Version 1.6.83. LITURGICAL CALENDAR http://www.fathersimon.org.uk/calendar/ Liturgical Calendar covering dates from Advent 2006 to December 2007 is now available. Each entry is an untimed event on your calendar, and the body of the event contains details about Saints Days, the readings for Mass, the Liturgical Colour, Divine Office week and other useful or interesting items of Liturgical information. This data is suitable for importing into any Calendar application which can read the iCalendar or vCalendar format, which includes Microsoft Outlook, Palm Desktop and Lotus Notes on Windows, Apple iCal on the Macintosh and a number of applications on Linux. There is no charge for this data. ORF ENTERPRISE EDITION http://www.vamsoft.com/orf/default.asp ORFEE has SURBL blacklist support, greylisting, tarpit delay, and automatic sender whitelist for improved spam filtering. ORFEE supports filtering emails on arrival, which allows delivery path analysis, keyword and attachment filtering and Attachment and keyword filtering so you can drop emails with malicious attachments or replace the attachments with a customizable warning text. Both the keyword and the attachment filtering support using Perl-compatible regular expressions and are Unicode-aware. E-mails caught by the On Arrival filtering point can be dropped, redirected or tagged (header or subject). ORFEE includes a built-in log viewer which allows easy browsing, searching and filtering the logs. Version 3 OSASYNC http://www.vaita.com/index.asp Use OsaSync to share or synchronize your Outlook contacts, calendar, and tasks with one or more other computers on your network. All changes made to a shared Outlook item are automatically reflected in the item on the other computer(s). Supports fully automatic synchronization--just connect your computer to the network or the internet (if synchronizing via FTP) and start Outlook. OsaSync process all the changes for you. OsaSync is available in PRO (v. 5.7.6) and Lite (v. 8.0.3) versions and supports Outlook 2000 and later. SHAREO FOR OUTLOOK http://shareo.4team.biz/ Share your Outlook calendar, contacts, journal, mail, tasks and notes folders with other Outlook users, without a server, with this utility. Share Inbox and Sent Items folders and exclude/include(mark as "private") any e-mail message from the sharing list. Version 2.31.0149 |
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Other Resources |
SUPPORT WEBCAST: SPAM FILTERS IN MICROSOFT EXCHANGE 2003 http://support.microsoft.com/?kbid=922450 This WebCast discusses Microsoft Exchange 2003 functionality that helps prevent spam, including how the feature works and how to set it up as well as what filter to use to achieve the results that you want. Add a reminder to your calendar: http://support.microsoft.com/?scid=http%3a%2f%2fsupport.microsoft.com%2fservicedesks%2fwebcasts%2fvcs%2fwc080206.vcs |
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New Exchange Knowledge Base Articles |
The Microsoft Exchange Information Store service stops unexpectedly when you try
to use Cached Exchange Mode in Exchange Server 2003 http://support.microsoft.com/?kbid=920744 E-mail messages that arrive in the journal mailbox do not have a journaling envelope in Exchange Server 2003 http://support.microsoft.com/?kbid=920704 Message when you try to send an e-mail message to a recipient by using Exchange Server 2003 Outlook Web Access: "Microsoft Outlook Web Access does not recognize "@"" http://support.microsoft.com/?kbid=918448 Exchange Protocol Security authentication fails after you install Windows Server 2003 Service Pack 1 on a server that has multiple SMTP virtual servers in Exchange Server 2003 http://support.microsoft.com/?kbid=914137 Error message when Exchange Server 2003 tries to retrieve compressed content in an ISA 2004 organization: "The request is not supported" http://support.microsoft.com/?kbid=920856 Other messages are not delivered when delivery fails for an NDR message in an MTA local delivery queue in Exchange Server 2003 http://support.microsoft.com/?kbid=918522 Some of the Lotus Notes contacts in Active Directory are removed when the DirSync process is interrupted in Exchange Server 2003 http://support.microsoft.com/?kbid=910935 Error message when you try to use Outlook Web Access to connect to Exchange Server 2003: "404 Page not found" http://support.microsoft.com/?kbid=920705 An updated meeting request is not sent to a removed attendee when you modify a meeting request by using Outlook Web Access in Exchange Server 2003 http://support.microsoft.com/?kbid=916160 After you modify a FreeDoc item in a public folder by using a WebDAV client, the FreeDoc item is not replicated in Exchange Server 2003 http://support.microsoft.com/?kbid=919135 The Store.exe process may use 100 percent of the CPU resources when an Exchange Server 2003 user tries to obtain free/busy data from a calendar from another messaging system http://support.microsoft.com/?kbid=920760 After you install hotfix 911829 on Exchange Server 2003 computers, the message body is blank when an Entourage user receives an e-mail message from an Outlook Web Access user http://support.microsoft.com/?kbid=919238 Your display name is not removed from your e-mail alias when you send a message to a recipient who is outside the Exchange Server 2003 organization http://support.microsoft.com/?kbid=919252 Error message when you try to synchronize a Windows Mobile 5.0-based device in Exchange Server 2003: "0x85010004" http://support.microsoft.com/?kbid=919864 You cannot view the Free/Busy information for a user in Outlook Web Access on Exchange Server 2003 http://support.microsoft.com/?kbid=918936 After you configure the Jerusalem time zone settings to match the transition dates for daylight saving time, meetings are moved ahead by one hour when a user accepts a meeting request by using a CDO program in Exchange Server 2003 http://support.microsoft.com/?kbid=916989 The Exchange Information Store service stops responding when you use the Exchange User Monitor (ExMon.exe) tool on a server that is running Exchange 2000 Server SP3 http://support.microsoft.com/?kbid=918565 iCal messages are delivered to the recipient but not to the journal mailbox in Exchange Server 2003 http://support.microsoft.com/?kbid=918427 |
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New Outlook Knowledge Base Articles |
Description of the security update for Office 2003: July 11, 2006 http://support.microsoft.com/?kbid=917151 Description of the Outlook 2003 Junk E-mail Filter update: July 2006 http://support.microsoft.com/?kbid=919031 MS06-038: Vulnerabilities in Microsoft Office could allow remote code execution http://support.microsoft.com/?kbid=917284 Description of the security update for Office 2003, for Project 2003, and for OneNote 2003: July 11, 2006 http://support.microsoft.com/?kbid=914455 Outlook 2003 may take longer than expected to complete tasks on a Windows 2000-based computer http://support.microsoft.com/?kbid=921533 Description of Service Pack 3 for Outlook 2003 with Business Contact Manager Update and for Small Business Accounting 2006 http://support.microsoft.com/?kbid=920115 E-mail is sent through an Exchange Server 2003 account instead of through an SMTP/POP account http://support.microsoft.com/?kbid=920348 Description of the Outlook 2003 Junk E-mail filter update: June 2006 http://support.microsoft.com/?kbid=917149 Changes that you make to a meeting request as a delegate are not saved in the local calendar of the owner of the mailbox in Outlook 2003 http://support.microsoft.com/?kbid=920061 The Notes field is empty for some exported tasks in Outlook 2003 http://support.microsoft.com/?kbid=920656 Outlook 2003 may stop responding when you right-click a mailbox folder http://support.microsoft.com/?kbid=918428 Description of the Outlook 2003 post-Service Pack 2 hotfix package: June 12, 2006 http://support.microsoft.com/?kbid=920814 |
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More Information |
ISSN 1523-7990 |