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Exchange Messaging Outlook
Volume 6, Number 1

Click for details on The Microsoft Outlook 2000 E-mail and Fax Guide

Greetings! Welcome to Vol. 6, No. 1, of Exchange Messaging Outlook, a biweekly newsletter about Microsoft Exchange and Microsoft Outlook.

Today's highlights:
  • Happy Birthday EMO!
  • Update on ASP strategies
  • Outlook 98 still available on CD ... for now
  • Outlook loop memory leaks

Regular features:

  • Latest Outlook-related viruses
  • New utilities
  • Updated utilities
  • Other new resources

Happy Birthday EMO!

Did you notice that this is Vol. 6, Number 1, of the Exchange Messaging Outlook newsletter? That's right, we've been publishing EMO for five years, longer than any other print or electronic newsletter devoted to Exchange and Outlook.

The first issue on April 30, 1996, announced the first preview pane for the Exchange client (Deming Preview) and a fix for an annoying Microsoft Fax problem. The name changed to Exchange Messaging Outlook in February 1997, after Outlook 97 was released. Ironically, in that issue, we had news from David Goodhand, Microsoft Outlook group product planning manager, that Microsoft missed the mark when it tied sharing of Contacts and Calendar in Outlook solely to Microsoft Exchange Server. David promised a fix was in the works, and it arrived a year later in Outlook 98 as the Net Folders feature. Net Folders, of course, is one of the features discontinued in Outlook 2002.

After its first year, EMO had about 500 subscribers. One year ago, the subscription list had grown to 2,200 names. Now it has nearly 5,000 and follows a regular biweekly schedule. You can browse the back issues at http://www.slipstick.com/emo/index.htm. To subscribe, just send a message to mailto:emo-newsletter-subscribe@yahoogroups.com.

Update on ASP strategies

In the Feb. 14, 2001, issue of EMO, I wrote that Microsoft didn't seem to be making much of an effort to help potential customers locate an application service provider (ASP) that could provide a hosted Exchange Server. Scott Restivo responded with a web site at http://www.crowcanyon.com/ExchangeASP.htm that he maintains to provide information on Exchange hosting services. This is a great service, and I hope he keeps it up-to-date.

Here are some other resources to investigate if you're considering Exchange hosting:

"Making the Exchange 2000 ASP Decision"
White paper by META Group
http://www.microsoft.com/Exchange/techinfo/outsourcing.htm

List of email ASPs from ASPstreet.com
http://www.aspstreet.com/m/d.taf/ct,0/tid,203

A couple of ASPs wrote to share what they've been doing to attract and support Exchange hosting customers. Bill Coulter at Webville Networks (http://www.webville.net) writes, "The ideal customer for this type of business is the one with 5, 10 or 20 users, who are spread out in various offices with good internet connections. We love them." He agrees that Microsoft could be doing more to support its Exchange ASPs and suggests a system like that used to list FrontPage hosting providers. BTW, Webville joins Intermedia.net in offering Exchange hosting for as little as $10 per month per mailbox.

David Sengupta, an Exchange MVP, writes that his company, Zivex, has been working to extend the Outlook Web Access and digital dashboard technologies to simplify the process of developing in a shared hosted environment. You can check out some of what they've done at http://www.zivex.com by signing up for the free demo of "the SmartOffice."

Meanwhile, Microsoft seems to be revitalizing its ASP effort. At http://www.microsoft.com/asp/, ASPs can find information on partner certification, licensing, and design guidelines. At the same time, though, commentators at http://www.silicon.com write that ASPs, especially in Europe, are nervous about Microsoft's plans to add services to its bCentral business.

Other resources for ASPs:

Web Admin Tool
Uses the Windows 2000 platform including Active Directory technologies to provision and deliver shared services at ASPs and large enterprises
http://www.microsoft.com/ISN/downloads/webadmin_overview.asp

ASP Workbench Quickstart for Microsoft Exchange 2000
Tool for accelerating the process of offering hosted Exchange
http://www.xevo.com/press_room/pr02122001_2.html

Outlook 98 still available on CD ... for now

This might be your last chance to get Outlook 98 on CD. I was at a local bookstore this week and found five copies of Outlook 98 books from Microsoft Press that include CDs with Outlook 98. Once Office XP appears in stores May 31, those Outlook 98 books may be cleared from bookstore shelves to make room for the Outlook 2002 books.

These three books have the CD. You can still order two of them from amazon.com:

Running Microsoft Outlook 98
http://www.amazon.com/exec/obidos/ISBN=1572318406/cdolivthepremier/

Microsoft Outlook 98 Step by Step
http://www.amazon.com/exec/obidos/ISBN=1572317175/cdolivthepremier/

Building Applications with Outlook 98
(out of print, but still available in some stores)

Outlook loop memory leaks

Outlook programmers who have used For Each ... Next loops to cycle through a folder full of items have probably encountered a situation where Outlook cannot process all the items because of a memory leak. A new MSKB article, OL2000 Memory or Performance Problems Looping Through Items, at http://support.microsoft.com/support/kb/articles/Q293/7/96.ASP, suggests that the problem is due in part to script firing on custom Outlook items. Apparently, a registry entry was added to Outlook in Office 2000 Service Release 1/1a to allow a maximum value for the number of simultaneous script objects, in order to reduce the memory leak impact in large loops.

Latest Outlook-related viruses

Your system cannot become infected by these viruses unless you open the file that the virus sends as an e-mail attachment to propagate itself:

TROJ_NARCISSUS.A
Disguised as a wallpaper installation program, this virus sends itself to all Outlook address list entries. See
http://www.antivirus.com/vinfo/virusencyclo/default5.asp?VName=TROJ_NARCISSUS.A.

VBS.GORUM.A@MM
This virus sends itself to all addresses in all Outlook address lists and attempts to delete certain folders and files. See
http://www.symantec.com/avcenter/venc/data/vbs.gorum.a@mm.html

VBS.ZETA.A@MM
This virus sends itself to all addresses in all Outlook address lists and attempts to replace all .vbs and .vbe files with copies of itself. See
http://www.symantec.com/avcenter/venc/data/vbs.zeta.a@mm.html

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New Utilities

BIGBROTHER MARKETING SYSTEM
http://www.tervo.com/ntime.htm
Contact management system using Word, Outlook and other Office programs to automate documents and other tasks. [Apparently no longer available as of 11/02]

CLIPFORM FOR MICROSOFT OUTLOOK
http://www.ivitar.com/clipform/
Export Outlook data -- a whole folder or selected items -- to clipboard, text file, HTML email message, or other file types, with user-defined filters, HTML tags, export fields, etc. Sample templates included.

COMMENCE RM
http://www.commence.com/products/commencerm/index.html
Customer relationship management software that integrates with Outlook mail, contacts and calendar. You can log Outlook mail messages into Commence and send paper or e-mail form letters. Organizes your top items into a digital dashboard.

GLOBAL SYNC SERVICE
http://www.completesoftware.dk/GlobalSyncService/info.htm
One-way synchronization between mailbox folders and public folders on Exchange 5.5 or Exchange 2000. Can run as a Windows service.

MAILRULES
http://www.mailrules.com/
Integrates with Outlook to apply rules for inbound and outbound e-mail. Rules can be scheduled and can update data, route mail, run applications, and perform other functions. Can also schedule report deliveries.

MERLINHOLM COMPONA
http://www.merlinholm.com/Compona.htm
Allows you to view multiple Outlook calendars by day or week. You can define different groups of people whose calendars you want to look at. Also prints reports.

SSW CONTACTOR FOR OUTLOOK
http://www.ssw.com.au/ssw/contactor/
COM add-in for Outlook 2000 or 2002 to tag incoming mail messages with information from a database, so you can more easily identify messages from clients. Also checks for large or missing attachments on outgoing messages.

TEAM PLANNING
http://teamplanning.free.fr/
Group planning calendar for Outlook with Exchange Server. Produces reports in HTML format, so you can publish a calendar as a web page. Available in English or French.

WEB TEAM CENTRAL
http://www.completesoftware.dk/WebTeamCentral/WebTeamCentral.htm
Provides a web-based view of team calendars with a choice of color schemes. Requires Exchange 5.5.

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Updated utilities

ACTIVE DL
http://www.discusdata.com/active/
Version 2.5 of this automation tool for Exchange 5.5 distribution lists improves scheduling and adds new reporting capabilities.

OUTLOOKSPY
http://www.dimastr.com/outspy/
Version 2.0 of this essential Outlook development tool adds OutlookSpy buttons to all Inspector windows, supports Outlook 2002, provides a Watch tab to monitor IMessage properties, and adds many other new features for exploring, monitoring and manipulating Outlook items.

WN MAILKEEPER
http://web.wickett.net/WNMailKeeper/
Version 2.0 of this Outlook archiving tool allows you to save messages in text or HTML format and remove or back up attachments, plus many other improvements.

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Other new resources

FAQS & HIGHLIGHTS FOR OUTLOOK 2002
http://support.microsoft.com/directory/content.asp?ID=FH;EN-US;ol2002
Quick links to help you find the information you're most likely to need

LOADSIM 2000
http://www.microsoft.com/exchange/techinfo/loadsim.htm
Tool to simulate the load of MAPI clients against Exchange 2000.

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More Information

ISSN 1523-7990
Copyright 1996-2006, Slipstick Systems and CDOLive LLC. All rights reserved.

Updated Apr 07 2008

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