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Exchange Messaging Outlook
Volume 5, Number 9

Today's highlights:
  • MEC 2000 Solutions Award finalists named
  • Exchange 2000 developer articles
  • A couple of new Outlook tricks
  • Outlook 2000 VBA basics
  • Even more programming basics
  • Outlook Web Access addins

Regular features:

  • New utilities
  • Updated utilities
  • Other new resources

MEC 2000 Solutions Award finalists named

Microsoft has named 29 finalists in eight categories for the MEC 2000 Solutions Awards, focusing on Exchange 2000 and the Web Storage System. The categories cover applications from both Microsoft customers and solution providers. For the full list, see http://www.exchange2000partners.com/mec2000. Winners will be announced at the Microsoft Exchange and Collaboration Solutions Conference in Dallas, Oct. 10. I'm hoping that we'll get to see the finalists' actual solutions at MEC or some future conference.

Exchange 2000 developer articles

We continue our digest of essential articles about Exchange 2000 with a list targeted at developers. Exchange 2000 makes some big changes and introduces many new technologies, but the power of the Web Storage System to build applications that can run on many different clients is worth the study effort. You might want to start with these articles:

Exchange 2000: Web Storage System, Workflow Tools, and CDO Turbocharge Collaboration Apps
http://msdn.microsoft.com/msdnmag/issues/0700/exchange/exchange.asp

Developing Web Store Applications
http://msdn.microsoft.com/library/default.asp?URL=/library/backgrnd/html/webstorewp.htm

Building Applications Using Web Store Events: Overview
http://msdn.microsoft.com/library/default.asp?URL=/library/techart/webstoreevents.htm

Building Management Components for Microsoft Exchange 2000 Server
http://msdn.microsoft.com/library/default.asp?URL=/library/techart/e2k_cmpts.htm

Gateways: Migrating Exchange 5.5 EDK-Based Connectors to Exchange 2000
http://msdn.microsoft.com/library/default.asp?URL=/library/techart/Gateways.htm

Collaboration Data Objects Roadmap
http://msdn.microsoft.com/library/default.asp?URL=/library/techart/cdo_roadmap.htm

RVP: A Presence and Instant Messaging Protocol
http://msdn.microsoft.com/library/default.asp?URL=/library/techart/Rvp.htm

A couple of new Outlook tricks

It never fails: Just when I think I know just about all the tricks about Outlook, someone posts a new one in one of the newsgroups or on the outlook-users mailing list (mailto:outlook-users-subscribe@egroups.com). Here are a few that I've picked up lately:

In Outlook 2000, if you have adaptive menus turned on, you can open a menu fully expanded by double-clicking on it.

To clear the Locations drop-down list on appointment items, close Outlook 2000 and then delete this key in the Windows registry (always back up the registry before making changes!):

Outlook 2000
HKEY_USERS\.DEFAULT\Software\Microsoft\Office\9.0\Outlook\Preferences\LocationMRU

Outlook will rebuild the key the first time you set a location.

Outlook 2000 VBA basics

As many of you may know, I have been writing a column this year for Windows 2000 magazine covering the basics of Outlook 2000 VBA programming, especially for Exchange administrators. The column deals with basic tasks, such as automatic processing of incoming messages to go beyond what the Rules Wizard can do. Many of the earlier Outlook VBA on Demand columns are now available online and include code that you can use in your projects. If you have just a few minutes at a time to try to learn Outlook VBA, check out this series:

Automatic Message Processing
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=7677

Flagging Incoming Items
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=7949

Handling Blank Fields
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=8141

Moving Incoming Items to Folders
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=8191

Handling Code Errors
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=8488

Showing the Sender's Email Address
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=8630

Working with an Item
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=8783

Showing Contacts' Email Addresses
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=8845

Updating a Few Outlook Items at a Time
http://www.windowsitpro.com/Articles/Index.cfm?ArticleID=9032

If you are a subscriber to Windows 2000 magazine, you can also get the most recent column via your subscriber logon.

FYI, some of the code listings include statements like "BEGIN CALLOUT." These are publication marks and need to be removed before you try to use the code in your projects.

Even more programming basics

One of my daily tasks is to keep tabs on the various discussion forums for Outlook and Exchange Server and try to gauge what issues are perplexing people the most. Then I try to either locate an MSKB article that explains the issue and add it to the various pages on the Slipstick web site (such as http://www.slipstick.com/contacts/index.htm for issues related to Outlook contacts) or write up my own article. Three of my latest articles for developers point out many basic techniques:

Syntax for Outlook property and control values and events
http://www.slipstick.com/dev/propsyntax.htm
A beginner's guide to reading and setting values of Outlook properties and form controls. It also covers basic event handling related to changes in property and control values.

To automatically add an e-mail address as a Bcc to all outgoing messages in Microsoft Outlook 2000
http://www.slipstick.com/dev/code/autobcc.htm
Explains how to use the Application.ItemSend event to copy in a mail address on all outgoing messages and hide that address from the normal To and Cc recipients. People who have more than one e-mail account often want to get a copy of outgoing messages in their second account's Inbox, just so they have an extra copy.

To get the sender's address from an Outlook mail message
http://www.slipstick.com/dev/code/getsenderaddy.htm
Provides two methods, one for the From address, the other for the ReplyTo address -- which are not always the same thing! Since Outlook provides no property on a MailItem to give you the sender's e-mail address, these are critical techniques for any Outlook programmer.

Outlook Web Access addins

We erred in the last issue of EMO in listing Spellchecker for Outlook Web Access  (http://www.spellchecker.com/outlook/overview.html) as a new utility. It is, in fact, not publicly available yet. However, we have located two other new utlities for OWA that add features that Outlook users have had for some time.

MaX Compression
http://www.c2c.com/products/maxcomp.htm
A server-based utility for compressing file attachments, now offers an Access Module for MaX Compression/OWA55 to compress and decompress attachments uploaded and downloaded through the OWA interface on Exchange 5.5.

OWA Addresser
http://www.tenfour.com/content/products/owa.asp

Adds a dialog to OWA to show the Global Address List and allow users to select names for the To, Cc and Bcc fields. FYI, if you are interested in using the GAL as an intranet phonelist, complete with pictures, see http://www.cdolive.com/phonelist.htm for an Exchange 5.5 application sample that uses just CDO, without OWA or even ADSI

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New Utilities

ActiveDL
http://www.discusdata.com/activedl.html

Use query-based rules to automate the creation and maintenance of Exchange Server distribution lists, either on demand or with the integrated scheduler. Also includes reports on membership and ownership of DLs.

DocManager 2000
http://www.docmanager.no/index.asp?iPageId=93&iLanguageID=1&iParentId=79

Contact manager built on Outlook, SQL and Microsoft Exchange Server. Eases tracking of documents created for and about different customers.

Enfish Onespace
http://www.enfish.com/products/index.asp

Personal desktop portal combining Outlook data with news updates and other online content. Includes an indexer to speed up searches. Free.

IXOS-ExchangeARCHIVE
http://www.ixos.com/en/portfolio/products/exchangearchive/index.html

Archive individual e-mail messages or entire folders by dragging and dropping. System administrators can also set up automatic archiving. The message headers remains in the Exchange Server mailbox, so users can still reply to them and easily open the archived copy.

MailVault
http://www.authentica.com/products/mailvault.html

Control access to mail messages via a separate policy server. Includes an audit log so you know exactly what the recipient has done with your message. Requires both sender and recipient to have the MailVault addin or "universal reader."

OWA Addresser
http://www.x3m.se/exchtools_en.htm

Adds a Global Address List lookup function to the To and Cc buttons in Outlook Web Access.

PABXtractor
http://www.x3m.se/exchtools_en.htm

Migrate MS Mail, MHS and SMTP addresses from a Personal Address Book to Outlook Contacts.

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Updated Utilities

CorporateTime Outlook Connector
http://www.steltor.com/outlook/ 
Version 2.0 updates this MAPI provider for calendar-sharing and IMAP e-mail to add support for offline folders, offline synchronization, PDA synchronization and Internet Free/Busy lookup.

MaX Compression
http://www.c2c.com/products/maxcomp.htm

Version 4.5 adds support for Outlook Web Access for Exchange 5.5, for Windows 2000 users and for both Microsoft and third-party encryption products.

PageMaster/ex
http://www.omnitrend.com/pmex.html

Pager gateway for Exchange Server. Use with PageMaster/ol (http://www.omnitrend.com/pmol.html) to monitor multiple Outlook users' reminders and send pages for them, too.

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Other new resources

Exchange 2000 Server Error and Event Messages Online
http://www.microsoft.com/exchange/en/60/help/default.asp

Outlook 2000 E-mail Security Update White Paper
http://www.microsoft.com/office/ork/2000/download/OutSecWP.doc

Detailed information about the deployment, customization, developer issues, etc. Word document, 533kb.

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Updated Dec 14 2009

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