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Exchange Messaging Outlook
Volume 4, Number 8

Greetings! Welcome to Vol. 4, No. 8, of Exchange Messaging Outlook, an occasional newsletter about Microsoft Exchange, Windows Messaging and Microsoft Outlook, both for users of Windows 95 and NT 4.0 and for organizations using Microsoft Exchange Server.

I hope you've seen an uneventful beginning to Y2K. Here in Moscow, the lights stayed on, Internet access remained available, and the traffic didn't get any worse.

Today's highlights:

  • My Year 2000 plan
  • New books
  • Holiday transmittal form

Regular features:

  • Thanks to our sponsors
  • New utilities
  • Updated utilities

My Year 2000 plan

What are we planning to work on at Slipstick Systems this year? I thought that relating my game/study plan might inspire you to make some resolutions of your own. My priorities look something like this:

1. Finish updating the Slipstick Systems web site so that all pages are searchable and updated for Outlook 2000, and continue expanding the Exchange Server content.

2. Install Windows 2000 and Exchange 2000 and start testing!

3. Study XML, WebDav and other technologies that might come in handy for migrating Exchange 5.5 applications to Exchange 2000.

4. Stay involved with the upcoming Office betas -- for Office 2000 Service Release 1 and the next version of Office.

After that, I have a host of book, article and development project ideas to pick from. It's going to be tough to decide which to work on!

And, if the major release of a new version of Exchange wasn't enough to set the tone for the year, I'll be moving from Moscow back to the Washington, DC, area toward the end of the summer. (Yes, that means I'll be running Windows 2000/Exchange 2000 on my notebook computer.)

New books

My second Outlook 2000 book -- Microsoft Outlook 2000 E-mail and Fax Guide -- is finally available from Digital Press. This is a complete update of the earlier Microsoft Outlook E-mail and Fax Guide to include details on IMAP folders, LDAP address books, Net Folders collaboration, WinFax SE, and many other new features, plus the essentials of setting up Outlook in standalone, networked and remote environments. Read the complete table of contents and get ordering details at http://www.slipstick.com/books/o2kguide.htm.

New on the Developers book page at http://www.slipstick.com/books/dev.htm are two advanced books from Wrox Press, both authored in part by some of my fellow Outlook/Exchange MVPs. Check out Professional CDO Programming and Professional Outlook 2000 Programming.

Holiday transmittal form

If you haven't yet sent that memo telling everyone about this year's company holiday schedule, check out the latest version of my holiday transmittal form at http://www.slipstick.com/dev/olforms/holiday.htm. You can use it to distribute any kind of appointment information, not just holidays. It's much more flexible than the Outlook.txt method of distributing holidays, because it supports appointments, not just events, and allows you to set the free/busy status for each item. Here's how it works:

  1. You create a folder containing the appointments or events that you want to distribute to users.
  2. Run the form and, when prompted, point it at this folder. The form copies information about the appointments into the body of the form.
  3. Send the form to your users.
  4. When the user opens the form and clicks the button provided, the form creates a new appointment in the user's Calendar folder, matching the original appointment in the folder you created.

We've had a lot of great feedback about this form and plan to add a number of enhancements to make it even more useful:

  • Option to delete the message after the user has added appointments (to prevent the user from adding the appointments twice)
  • Option to use the subject of the transmittal message as the Category for the appointments (to help the user distinguish them)
  • More flexibility on the date range (so you can send out this month's or this week's calendar of events, rather than the events for the whole year)
  • Support for multiple-day events
  • Support for recurring appointments

Thanks to our sponsors

The improvements we've been making to the Slipstick Systems site would not be possible without our sponsors. These companies have been generous with their support, and we look forward to continuing our association for some time to come. Please check out the products and services they have to offer:

Automated Profile Management
Profile Maker 2000 with Walk Up Profiles automatically configures Microsoft Outlook, Outlook Express and Netscape Communicator. Most MAPI providers are supported, including Compaq Work Expeditor, HP OpenMail 5.4 and Corel Address Book.
http://www.desktopstandard.com

Aspeon Software
Introducing ExchangePlus for attachment compression and filtering, content and spam filtering, message recall, read receipt force/block and message disclaimers. Also featuring Rover for roaming users, CompressMail and DeployMate.
http://www.aspeonsoftware.com

C2C
MaxCompression reduces costs and network bandwidth requirements by automatically compressing Outlook/Exchange attachments. ActiveFolders is a toolkit for managing mailboxes and public folders. A free special edition of ActiveFolders, to help you clean out Christmas Card .exe's and certain other attachments, is available for use through Jan. 22. C2C also provides Microsoft Mail to Exchange migration services.
http://www.c2c.com

Symprex Ltd.
LOOK is a group schedule-viewing add-on for Microsoft Outlook and Microsoft Exchange Server that includes the ability to define favorites and quick access to frequently used calendars.
http://www.symprex.com

GFI
FAXmaker provides network faxing either as a native Exchange Server connector or as an SMTP mail to fax gateway. A free 5-user version of FAXmaker for Networks/SMTP is available. Mail Essentials for Exchange/SMTP is a toolkit providing virus checking, spam blocking, disclaimers, attachment compression, automatic replies with tracking number and server-based PGP encryption/decryption.
http://www.gficomms.com/faxmaker/slipstickfm.shtml

The Haaverson Corporation
OProfile automatically generates Microsoft Outlook profiles. SmartDL is a tool for Exchange Server self-managing distribution lists. WebDIR provides web-based directory management for Exchange Server, including the ability for users to update their own data.
http://www.haav.com/

Nemx Software
Nemx Power Tools for Microsoft Exchange Server include an anti-virus scanner, which searches for viruses in private and public folders and via the Internet Mail Connector; SignatureMaker, for companywide disclaimer statements or consistent "look and feel" signatures; and Content Manager to block transmission of specific files and define rules for monitoring the content of incoming and outgoing messages.
http://www.nemx.com

Trend Micro
ScanMail, HouseCall Antivirus and other tools to block viruses, malicious code and other related Internet security threats.
http://www.antivirus.com/

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New Utilities

AdContact
http://support.microsoft.com/support/kb/articles/q198/7/25.asp
Rules Wizard custom action to add the sender of an items to the Contacts folder. C++ source code included. Free sample from Microsoft.

AmikaFreedom
http://www.amikanow.com/
Electronic "mail clerk" to forward key Outlook messages to your wireless device with important words and phrases highlighted. Does not work with Outlook 97.

AmikaWisdom
http://www.amikanow.com/
Electronic "mail clerk" to highlight key words and phrases of incoming messages, summarizing them in a column in the Inbox folder.

ContEx
http://www.imprezacomp.com/
Custom contact management solution based on a customized Contact form, relational database, list manager, and Microsoft Exchange Server.

DynDL
http://www.vision-info.com/vil/products/Dyndl.htm
Exchange Server custom agent that turns a mailbox into an automated administration tool and redistribution point for a mailing list, with standard subscribe and unsubscribe features.

Encryption Plus for Email
http://www.pcguardian.com/software/email.html
Single-step encryption utility for Outlook 97 and Outlook 98, using the Blowfish algorithm to create self-executing encrypted file attachments.

Enterprise Staff Indicator for Outlook
http://www.rad.co.nz/esi_outlook/info.htm
Displays in/out status of staff members using an external database . Does not require Exchange Server. Also includes various productivity features that integrate with Outlook, such as scheduling meetings and taking phone messages as Journal entries.

Groupcal
http://slipstick.com/addins/gallery/index.htm
Outlook 2000 VBA form that allows you to create a local appointment folder that collates the schedules from a group of people on demand . After creating the local calendar, you can then use the viewing/printing features of Outlook to filter the data, or use the new Outcal.dot template to create color coded calendars in Word. Requires Outlook 2000, Exchange Server, CDO, and some shared calendars.

InMotion
http://www.momentum.com/MomentumWeb/main.nsf/Frameset/MainFrameSet
Custom relationship management application for Outlook/Exchange Server, including Word mail merge and business processes.

MailMarshal
http://www.marshalsoftware.com/MailMarshal/
SMTP-based content scanner, operating between Exchange Server and the Internet; features include virus blocking, relay blocking, disclaimers. Optional Export Exchange utility allows you to manage MailMarshal user groups from within Exchange.

Objective Voice Email
http://www.objectivevoice.com/
Create and send voice e-mail messages.

OSK
http://osknow.bizland.com/about.htm
Add-in to remove a read receipt from a particular message before before you read it. Includes option for automatic removal.

Outcal
http://slipstick.com/addins/gallery/index.htm
Enhanced Word template for printing, viewing and web publishing monthly calendars from Outlook data. Based on the Microsoft template. Includes category-based color-coding, better performance.

Outlook Access Data Transfer
http://www.intouchsoftware.com/Products/OAXfer/OAXfer.htm
Free tool to transfer data between Outlook and Microsoft Access, including custom fields. Separate versions for Access 97 and Access 2000 .

Outsmart Gateway
http://www.maclean.com/OutsmartGateway.html
MCI Mail gateway for a group of Outlook or Windows Messaging users. Installs as a MAPI service and, therefore, is not compatible with Outlook 98/2000 in Internet Mail Only mode.

Pssvc
http://support.microsoft.com/support/kb/articles/q248/7/66.asp
Microsoft-provided utility to work around problem with exporting or sending Contact data as vCards that results when you install Internet Explorer 5.01.

PurpleCRM
http://www.purpleinc.com/purple/CRM.asp
Customer relation tool for mid-sized companies using Outlook as the client interface and SQL Server on the backend.

TimeBills.com
http://click.linksynergy.com/fs-bin/stat?id=*G64SY6zG7o&offerid=11721&type=3&subid=0
Web-based time, expense and invoice service that can import Outlook contact and appointment data that has first been exported as .csv files. Free for the first five users.

TimeCards for Outlook 2000
http://www.milehi.com/
Contact management tool, streamlining repetitive entry tasks and supporting shared folders via either Exchange Server public folders or Net Folders. Outlook 2000 only. Beta.

Back to Top

Updated Utilities

CaPrint
http://www.ornic.com/actions/caprint.shtml
Version 1.22 adds an enable/disable page header/footer option to this Rules Wizard custom action.

CaSaveAtt
http://www.ornic.com/actions/casaveatt.shtml
Custom action for Rules Wizard. Version 1.3 adds a fixed filename option and the option to set various parameters that are passed to a program launched after an attachment is saved. [No longer available for sale.]

CaSaveMsg
http://www.ornic.com/actions/casavemsg.shtml
Custom action for Rules Wizard. Version 1.2 adds a fixed filename option and the option to set various parameters that are passed to a program launched after an attachment is saved. [No longer available for sale.]

ExLife
http://www.ornic.com/add-ins/exlife.shtml
Version 1.53 of this powerful replacement for Rules Wizard adds a fixed filename option, an enable/disable page header/footer option and the option to set various parameters that are passed to a program launched after an attachment is saved.

ExMS Directory Integrity Agent
http://www.discusdata.com/integrityagent.html
Version 2.1 of Exchange Server tool for synchronizing the GAL with an external database and maintaining distribution lists based on specific criteria. Also supports Exchange account creation, updating and deletion for designated users, without granting full Administrator privileges.

HP OpenMail MAPI driver
http://openmail.hp.com/cyc/om/00/showfile.cgi?200-0305
Version 5.40 of the MAPI transport for HP OpenMail provides performance improvements and other enhancements. Download available only via subscription. HP advises customers to install the latest MAPI driver plus the latest server periodic patch.

Mail Essentials for Exchange
http://www.gfi.com/me/mailessentials.htm
Version 3 adds user-specific content control, plus tighter integration with Exchange Server and other enhancements to this utility suite from GFI.

Nemx Exchange Server Power Tools
http://www.nemx.com/products/powerpac/index.html
Latest version adds a Content Manager feature to block transmission of specific files and define rules for monitoring the content of incoming and outgoing messages.

Outlook Linker
http://www.intouchsoftware.com/Products/OlLinker/OlLinker.htm
Free tool for pasting hyperlinks to Outlook folders and items into Outlook messages, Office documents and web pages. Latest version is updated to take advantage of Outlook 2000 features.

SMARTDL
http://www.haav.com/products/smartdl/
Version 1.1 of this program for keeping Exchange Server distribution lists up to date fixes many problems and adds the ability to pick all mailboxes on the server and more advanced options.

Transmit Holidays Form
http://slipstick.com/dev/olforms/holiday.htm
Custom Outlook form for sending holidays without a meeting request form. Version 7 eliminates the need to manually enter data about each appointment, because it can read items directly from any calendar folder.

Word-Outlook MailMerge Program
http://www.intouchsoftware.com/Products/Womp/Womp.htm
Version 3.0 of this mail merge program adds support for non-English versions of Word, support for Outlook journaling, sorting and blank field options and various bug fixes.

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ISSN 1523-7990
Copyright 1996-2008, Slipstick Systems and CDOLive LLC. All rights reserved.

Updated Jul 15 2008

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