Macros to send message using the default account or a specific account

Last reviewed on October 13, 2013

Macro using the Default Account

An IMAP user created this macro to open a new message form from any message store and use the default account as assigned in Account Settings.

To use: Go to File, Options, Customize Ribbon. Select Macros from Choose Commands from dropdown, add a New Group to Home tab then add the New Mail macro to the new group. Click the Rename button to rename the command and choose a better looking icon.

Text file containing both macros on this page.


Public Sub New_Mail()
Dim olNS As Outlook.NameSpace
Dim oMail As Outlook.MailItem

Set olNS = Application.GetNamespace("MAPI")
Set oMail = Application.CreateItem(olMailItem)

'use first account in list
    oMail.SendUsingAccount = olNS.Accounts.Item(1)
    oMail.Display
      
Set oMail = Nothing
Set olNS = Nothing

End Sub

See Using VBA Codeif you need help using VBA code.

Macro using a specific account

This macro is assigned to a button on the ribbon - clicking the button selects the account listed in the code. Replace Name_of_Default_Account with your account name (check in Account settings for the account name). You can create a macro for each account (change the Public Sub name) if desired.

Go to File, Options, Customize Ribbon. Select Macros from Choose Commands from dropdown, add a New Group to Home tab then add the New Mail macro to the new group. Click the Rename button to rename the command and choose a better looking icon.

If you need help customizing the ribbon, see Customizing the Quick Access Toolbar (QAT)

See Using VBA Code if you need help using VBA code.
Text file containing both macros on this page.

Public Sub New_Mail()
Dim oAccount As Outlook.Account
Dim oMail As Outlook.MailItem

For Each oAccount In Application.Session.Accounts
   If oAccount = "Name_of_Default_Account" Then
      Set oMail = Application.CreateItem(olMailItem)
      oMail.SendUsingAccount = oAccount
      oMail.Display
   End If
Next
End Sub

Note: this macro also works with Outlook 2007 (possibly older versions).

Set the From address on a message

Similar to the previous macro, except it uses a different From address, not a different email account in your profile. Because the message is sent from the default email account, the default account needs Send As permission for the address.

If the account does not have Send as permission, the message will be sent from the default account on behalf of the address or will bounce if using Exchange server. If you are using a SMTP server the message may be sent from the default account.

Use this code to fill in the From field with an address you have permission to send messages From.

Public Sub CreateNewMessageFrom()
Dim objMsg As MailItem

Set objMsg = Application.CreateItem(olMailItem)

 With objMsg
    .SentOnBehalfOfName = "alias@domain.com"
    .BCC = "alias2@domain.com"
    .Display
End With

Set objMsg = Nothing
End Sub

Send a meeting request using a specific account

Use this macro to send meeting requests using a specific account, irregardless of which data file you are viewing.

Public Sub NewMeeting()
Dim oAccount As Outlook.Account
Dim oMeeting As Outlook.AppointmentItem

For Each oAccount In Application.Session.Accounts

If oAccount = "account@displayname" Then
    Set oMeeting = Application.CreateItem(olAppointmentItem)
       oMeeting.MeetingStatus = Outlook.OlMeetingStatus.olMeeting
      oMeeting.SendUsingAccount = oAccount
    oMeeting.Display
End If
Next

End Sub

Using VBA Code

To use VBA code, press Alt+11 to open the VBA Editor. Locate ThisOutlookSession and paste the code into the editor.

Press F5 or the Run button to test the macro. (It's highly recommended you make a backup of the folder or message store before running macros.)

You'll also need to change macros security or use selfcert.exe to sign your macros. Access the dialog to change the security level from Tools, Macros, Security. (This is at File tab, Options, Trust Center, Macro Security in Outlook 2010). Set it on "always ask". Do not choose the Low option (run all, never ask). Some security software will set it to High and your macros will not run.

To run a macro later, press Alt+F8 to open the macro dialog, then select the macro and choose Run. Or add a button for the macro to your toolbar or add it to the QAT in Outlook 2010.

More Information

How to Enable the Developer Ribbon
See How to use VBA code samples in Outlook for more detailed information on using macros and selfcert.

Written by

Diane Poremsky
A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. She also created video training CDs and online training classes for Microsoft Outlook. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums.

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