Contacts

Macro to Swap First and Last Name Fields

Macro to Swap First and Last Name Fields

Outlook lets you set the default full name order in Options. You can choose between 'First (Middle) Last' or 'Last First' (no comma separator), as well as 'First Last1 Last2'. The traditional format of 'Last, First', with a comma separator, is also supported by default. Outlook is smart enough to properly assign the names to  

Company Name Exceeds 40 Characters

Company Name Exceeds 40 Characters

The Company Name field in Outlook's Contacts are limited to 40 characters when you use the Outlook Hotmail Connector and the Notes field is limited to 1024 characters.

Using Large Distribution Lists

My mail provider allows me to use distribution lists with up to 500 members but when I use Outlook 2007, I can only send to about 100 people. Is there any way I can send more than 100 emails from distribution list? No, you can't use larger distribution lists with Outlook if Outlook says "No".  

Outlook Connector Contact Sync Bug (Fixed)

The Outlook Connector Contact Sync Bug is fixed. Hotmail deployed the fix to their servers the week of Sept 15 2011 and Contact Sync is functional again. There may be some minor issues with refreshing the view in Hotmail. If you make a change in Outlook, you may not see the change reflected in Hotmail  

Contacts and Instant Search

Contacts and Instant Search

When Outlook's Instant Search is not working as expected, you may need to rebuild the search index. I'll show you how.

Bulk Move Phone Numbers to a Different Phone Field

Bulk Move Phone Numbers to a Different Phone Field

How to use VBA to move Outlook's Contact phone numbers to a different phone number field. This is useful when syncing smartphones that support different fields.

Change the Company Name on Many Contacts

Change the Company Name on Many Contacts

Question: When a company's name changes, is there an easy way to change all of the contacts for that company? Yes! Create a group by view and drag contacts between groups. This technique works with any Outlook item for many Outlook fields, including Private and Company but won't work on fields that aren't editable. You  

How to Forward a Distribution list

How to Forward a Distribution list

How to forward an Outlook Contact Group (distribution list). When you forward the list in Internet Format, a text file containing a list of members. T he recipient can copy the member list from the text file and create their won contact group.

Using Categories for Dynamic Distribution Lists

To use categories to create a dynamic distribution list, switch to the By Category view then select the category group you want to send a message to. You can use this method to create meeting requests, appointments, task, or journal items. In Outlook 2007 and 2010, to create an appointment linked to a contact or  

Outlook Contact & Address Book Options

Outlook Contact & Address Book Options

Microsoft Outlook stores Contact and Address book options in three different locations. These settings control which Contacts folders Outlook uses as address books, the order Outlook searches for addresses, and which address book is used as the default when you click the To button.