Microsoft Outlook 98 and later versions include the ability to use more than one signature, but you also may find the tools listed on this page useful.
For tools that apply server-level disclaimers and other corporate signatures to outgoing messages, see Content Control Tools.
Tools in the Spotlight
Exclaimer Mail Disclaimers is the only Exchange signature and disclaimer management solution Microsoft Certified for Windows Server. Centrally design and control all signatures and disclaimers sent from all devices, including smartphones, tablets, OWA and Outlook. The powerful editor lets you combine images, text and fields to create compelling signatures and you can assign different signatures based on AD groups, OU or any other attribute. Mail Disclaimers is our multi-award-winning solution used by 37 million users worldwide. Download a free, fully featured trial.
Automatically inserts a quotation from a user-controlled file into new messages, not replies or forwards. Apparently, it chooses the quotations sequentially, not randomly. Enter code WD9BHK53 during checkout.
ACTIVESIGNATURE allows you to centralize the administration of the employees' email signatures and control the organization's professional appearance. Employee information is retrieved from the Active Directory.
Adolsign is a tool to create AD-aware Outlook signature files. Adolsign can scan signature templates in html, rtf or plain text format, replace scan codes with equivalent fields in Active Directory and places processed templates into Outlook's signature directory. It now offers vCard support and multiple signatures via domain group membership specified in the configuration file. It is a command line based utility, making deployment easy via login/startup scripts or software distribution systems. Version 1.6
CodeTwo Email Signatures is an easy to use signature manager for Outlook, Office 365 and Outlook Web App (OWA). The program will let you create email signatures in HTML, RTF and plain text formats, and deploy them to many users with one click. Thanks to this application, unified and great-looking signatures can be distributed to multiple Microsoft Outlook, OWA and Office 365 users at once. The program is also capable of removing old signatures created by users, and defining font-styles in messages.
Email Disclaimer automatically inserts disclaimers in all outgoing email. You don't need Exchange Server since this is a Microsoft Outlook based tool. Supported on Outlook 2000 to Outlook 2010, 32-bit only.
Exchange/Outlook add-on to create custom replies, forwards, signatures -- inserting any type of boilerplate text into your message. Templates are stored in Outlook or Exchange folders and can contain scripting elements (in VBScript or ET's own script language) to build replies that use information from the incoming message. Various extensions can handle such tasks as mailing list subscriptions. For a rotating quote, download the Rotating Text template. Has some issues with Outlook 2002 -- make sure you get the latest update, disable RTF templates, and don't try to use ET as a custom action in Rules Wizard.
The original signature solution for Outlook and OWA. Use the built-in editor to create, design and manage email signatures centrally. Ensure company logos and merge employee information from Active Directory or any other data source. All signatures are visible for users before sending. Automatic RTF and TEXT version creation and no installations on either clients or Exchange Server required. Simple deployment through logon script or GPO. Extra modules for deploying vCards, campaigns, disclaimers and much more. Central administration through an administrative interface with built-in security and previewing for all users. Extensive user forum for all users. Free trial available.
Deploy vCards for all users in Active Directory. Easily integrate vCards with email signatures. Simple deployment mechanism for any number of users. Stay current with all Outlook contacts. Free trial.
Exclaimer Mail Utilities is an email management solution, providing tools for email branding, email signatures, auto-responding, forwarding, email blocking, anti-spam and anti-virus, whilst ensuring your organisation meets all disclaimer compliance regulations. Maintain your corporate brand image through the use of personalised signatures branded with your company logo, and insert dynamic information from your Active Directory based on individual users. Exclaimer Mail Utilities is an extremely effective rules based tool that enables the easy management of corporate email. Download a free trial.
Exclaimer Signature Manager is the multi-award-winning solution for centrally managing and deploying Outlook, OWA and Office 365 signatures. There's nothing to install at the client and no Outlook add-ins are required. The powerful editor lets you combine images, text and fields to create compelling signatures. With our flexible and intuitive rules engine, you can assign different signatures based on AD groups, OU or any other attribute. Download a free, fully featured trial.
Small signature generator for Microsoft Outlook, ideal for use in logon scripts. Outlook signature files are generated based on templates that pull data from Active Directory using LDAP.
Live Signatures is an Outlook add-in for automatic substitution of actual data in outgoing messages. A wide set of macros will allow you to automatically insert text into E-mails from other messages or local files, use changeable/variable signatures in the messages, enrich the messages with the statements of famous people (or your own expressions). Because of the macros system, you can insert auto-text or signatures only in the necessary messages, or also in all messages, if the macro Live Signatures is added to the signatures of Microsoft Outlook.
Deploy standardized signatures and disclaimers to Outlook and Outlook Web Access, pulling contact information from Active Directory or a database. Does not require software installation or changes to servers or workstations. Deploy via logon script or AD. Signatures visible to users in both Outlook and Outlook Web Access. Built-in editor for designing HTML, RTF and Plain Text signature and disclaimer templates. Include the same disclaimer with different signatures, and include scheduled news, marketing or special offers in signatures. Supports Outlook stationery. Free evaluation version. Compatible with Outlook 2007, OWA 2007 and Exchange 2007.
Mailbox Central provides your organization with the unique possibility to implement and ensure a company-wide standard email signature and identity. With Mailbox Central your email will stand-out, while effectively distributing your contact information and corporate brand. Mailbox Central automatically generates an email signature with each individual's contact information, which is inserted into all outgoing emails. Mailbox Central is integrated with Active Directory and receives the contact information directly from it, thus eliminating typos while creating a uniform email signature
Client-based disclaimer tool that adds standard text, including optional logo, to each outgoing message. Use the configuration editor to configure and preview the emails. Display the active directory fields and drag & drop them into the configuration and preview the result. In an Exchange environment, can read data from the GAL into the signature, and supports reading most fields in the active directory or exchange directory. Company version uses a central settings file to enforce company-specific information and combine that with personal information to create a signature with a standard layout. Personal version is free but unsupported.
Centrally manage your employees' Outlook (and Outlook Web Access) email signatures, ensuring that your corporate emails contain a professional and consistent email signature along with the necessary legal disclaimer. Outlook email signatures can include your company logo, links and branding. With Policy Patrol's Active Directory merge fields, each email signature is automatically personalized with the sender's information. Email signatures can be applied company wide as well as per user or group.
Response Templates for Microsoft Outlook (Outlook 2003, 2007, 2010) is an intuitive addin that allows you to create and store email templates for replying to frequently repeated email questions. Using an easy to retrieve folder storage system built into Outlook, Response Templates enables you to easily find and insert the items you need (text snippets, sentences, paragraphs, URLs, attachments, etc.) into your emails for quick, easy and professional replies to customer emails.
Use Set Signature to create an Outlook signature automatically for every user in the organization, synchronized with Active Directory. Freeware.
Subscriptio is a complete solution for central e-mail signature management. All this can be done from the cloud. Works with Outlook, Exchange, Google Mail, Windows Mail.
Inserts time and date into each outgoing message, so the recipient knows when you sent the message, regardless of any mail server delays. Enter code WD9BHK53 during checkout.
XtraBanner is an E-mail enrichment solution for Microsoft Exchange 2007/2010 servers. The software adds banners, disclaimers and ads to your organization's e-mail correspondence - both internal and outgoing. Distributed architecture supports multiple configurations, including: single server, multiple hub transport servers, edge servers. A fully-functional 30-day trial version is available for download.
- Content Control Tools — company-wide disclaimers and other signatures
- Outlook HTML Stationery
- To create an AutoSignature for WordMail in Microsoft Outlook
- Reuse responses with signatures