RSSThis page contains additional group calendar tools for sharing and managing a central calendar in Outlook. In most cases, these tools are older and have not been updated recently, however, they will work with older versions of Outlook and may work with current versions.
Outlook has no built-in mechanism for maintaining a central calendar. Some organizations are looking for a centralized view of every person’s availability, while others want to keep a common calendar of important company events.
Quick and dirty method for sending personal appointments to a public calendar when you first create the appointment: Invite the public folder. All public folder calendars have e-mail addresses, even though they may be hidden from the GAL.
New: OfficeCalendar lets you share Outlook calendar, contact and task information without Exchange Server. Easy, affordable and effective; download a free trial version at www.officecalendar.com. If you just need to see other people’s calendars easily from within Outlook, try the technique described under To get quick access to team calendars.
Create a Company Events Calendar using an Exchange server application.
| Tools | |
|---|---|
Meeting Request form modified to act as an free/busy viewer. | |
Sample Outlook form application to maintain a central calendar. (Microsoft Office Update) | |
Outlook 2000 VBA form that allows you to create a local appointment folder that collates the schedules from a group of people on demand (not automatically). After creating the local calendar, you can then use the viewing/printing features of Outlook to filter the data, or use the Outcal.dot template to create color coded calendars in Word. Requires Outlook 2000, Exchange Server, CDO, and some shared calendars. | |
Sample source code for writing your own application using Visual Basic and the Outlook Object Model. | |
Tools that can copy data from a mailbox Calendar folder to a public folder for group viewing. | |
Reorganize the way mail flows in your organization so that a shared mailbox is the primary delivery location, with private messages being sent to secondary mailboxes. Method devised by Outlook MVP Hollis D. Paul. | |
More Information
- Sharing with Exchange Server Public Folders
- Managing Exchange Server Permissions — Includes information on granting global Reviewer permission on users’ Calendar folders
- Synchronizing Microsoft Outlook on two machines — Includes general information on synchronizing Exchange Server mailbox folders with public folders.
- Sharing with Net Folders
