This is a collection of print tools for the Microsoft Outlook Calendar.
In order to use the Word templates you will need to change macro security in Word’s Tools, Macros, Security… to Medium, then close Word and reopen it. Approve the macro dialog when you load the template. In Word 2007, macro settings are in Office icon (former File menu location), Word Options, Trust Center link on left, Trust Center Settings button on bottom.)
Even though the information on templates state they are for older versions of Outlook, these templates will work with all newer versions of Outlook and Word, including 2003 and 2007.
Tip: The Calendar Printing Assistant adds a menu to the Start menu, not to Outlook's menus. Look for it under Microsoft Office, Microsoft Office Tools.
Note that Outlook 2007 suffers from a printing bug where events which extend into multiple weeks do not print properly. This was fixed by Outlook 2007 SP1. If you can’t or won’t install the updates, use the Calendar Printing Assistant instead.
Another print bug in Outlook 2007 SP2 and earlier: subject lines are truncated. This is addressed by an April 2010 hotfix and included in the July 13 update. However, the end times don't print and the lines break between words. This will be fixed in a cumulative update expected Aug or Sept 2010. See OL2007: Line Wrap in Calendar Printout for more information and screenshots. You can also use the Calendar printing assistant if you need wrapped lines.
See Outlook 2007: Month Calendar Printing for a view bug which also affected printed calendars.
See Printing Calendars with Color Categories if your calendars are not printing in color.
If you are having problems printing duplex calendars correctly in Outlook 2003, see Outlook 2003 Calendar Duplex Printing Bug for more information.
Tools in the Spotlight
Blueprint provides a suite of useful printing features. Reduce Paper Usage by printing selection and page range. Use the Blueprint Quick buttons to perform repetitive or complex printing operations in a single click - Print Message and Attachments. Control Print Layout - Add Headers and Footers including Company Logo and Sensitivity Markings. Automatically print incoming / outgoing messages and attachments. Choose to only autoprint the first page. Choose to include/exclude specific attachment types in print jobs. Add print buttons to a separate Outlook toolbar for extra control. Available in Basic, Professional, and Enterprise versions. Supports Outlook 2000-2007 Vista, Windows XP and Windows 2000. | |
Customizable Word template for generating Outlook weekly and monthly calendars. Print any Outlook calendar that you have access to, including calendars from other users' mailboxes and Public Folders. Add color coding by category or by type of item (one-day event, multiple-day event, etc.) Specify time and date formats and the title for the calendar. Slower than Microsoft's Outlook Calendar Template, but it does much more and follows progress in the status bar. Office 97/Outlook 98 version available. See Using and Editing the My Outlook Calendar Template for customization tips. | |
Enhanced Word template for printing, viewing and web publishing monthly calendars from Outlook data. Based on Microsoft's Outlook Calendar Template. Includes category-based color-coding, better performance. | |
Convert Outlook Calendar to Excel for easy data analysis or custom calendar layouts. WinCalendar is an Addin for both Excel and Word. It that allows you to import Outlook data in just 2 easy clicks. WinCalendar supports Search & Autofilter (in Excel) for easy data filtering. It also supports importing Outlook Calendar fields: Billing Information, Categories, Organizer, Resources, Required Attendees. |
Tools
The Calendar Printing Assistant allows you to print and customize your calendar information. It includes many often-requested printing options, including multiple calendars in one view and customizations such as fonts, colors and images. It includes ready to use templates. Additional templates are available from Microsoft: Templates for Calendar Printing Assistant For Outlook 2007 and Outlook 2010 (32-bit). | |
More Productive Tools for Outlook is an innovative tool that expands your ability to get information into and out of Outlook quickly and effectively. More Productive Tools provides you with a vast array of capabilities to make your Outlook use more productive and efficient. Supports Outlook 2000, 2002 (XP), 2003 and 2007. Currently Free. Beta | |
Use the Outlook Calendar Template for Word, then File | Save as HTML. Since the function that builds the calendar from your Outlook appointments is all in VBA, you can potentially customize it to create exactly the type of calendar you want. (HINT: Look at the Insertappointment subroutine.) See More on the Outlook Calendar Template. | |
ActiveX control that provides a full year view of Outlook appointments, with different colors for categories. Setup program builds a web page to display the planner view of any calendar folder in Outlook as a folder home page. Includes ASP .NET application for Internet or Intranet use. | |
OWA Print provides users with a print capability that is simple to use and familiar to Outlook users, within OWA. This is a highly requested function as OWA 2007 has no Calendar printing capability other than Windows Screen Print, which results in poorly formatted print outs littered with extraneous information. OWA Print provides users of OWA and OWA Light the capability to see and print their daily, weekly and monthly calendars and schedules in multiple layouts. | |
Print4OL is a Outlook COM-Addin for printing or showing single (memo style) or multiple (table style, report style, calendar style or label style) items in MS-WordŽ, using Word Templates. Supported on Windows XP/Vista, Outlook and Word XP/2003/2007 with latest Service Pack. | |
VB Code sample for a yearly planner style calendar. It reads your default Outlook calendar and creates a HTML calendar. Supports up to 12 months. Code can be adapted to filter out categories. |
More Information
- Microsoft Outlook Calendar Issues
- Synchronize mailbox and Public Folders — includes tools to copy appointments from public to mailbox folders
- Outlook 2003 Calendar Duplex Printing Bug
- A new weekly print style is available for the Outlook 2007 calendar
- OL2007: Line Wrap in Calendar Printout
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Last reviewed on Apr 13, 2012
how do i print by category? For example, we have a “deposition” category…….i want a listing of all depsotions from this date forward.
please advise asap!
Create a view that includes just the category then you can either print the list or select all and print each individual item.
We use the Calendar Printing Assistant at work to print multiple calendars on one page – love it. However, we are using multiple Google Calendars which sync with Outlook and then use the printing assistant to print on a single page. On two of our calendars, when there is a multi-day all day event (i.e. all day youth retreat on Sat/Sun) it shows up with an extra day in the Printing Assistant (a Sat/Sun event will show up on Fri/Sat/Sun). It is correct when I look at it on the Google calendars and correct when I look at it on the Outlook calendars, but not when I pull up the printing assistant. Any ideas why this might be happening? I have checked the settings in Google and they are all the same (time zone, etc). I’m stumped! Thanks!
Never mind. We figured out the problem. Those two calendars had been showing the wrong time zones before so we fixed them about a month ago but obviously Google/Outlook/CPA couldn’t fix the “legacy” entries. Once I deleted them off of the Google Calendars and re-added them they are showing up correctly in the CPA. Apparently all I had to do was type out the issue to figure out a solution. : )